• DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: (512) 533-3000

    E-mail the HIV/STD Program

    E-mail data requests to HIV/STD Program - This email can be used to request data and statistics on HIV, TB, and STDs in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local Health Department.

    For information on HIV testing and services available to Persons Living with HIV and AIDS, please contact your local HIV services organization.

HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.

Due Date Report Name Contract(s) Report
Period(s)
Months Contained in Report(s)
Reporting Due Dates: for RWSD/AA/SS Section A (Form A)
March 30, 2016 Contract Specific Detail - Section A 15-16 Part B
15-16 SS
Q2
Q2
Cumulative including 
Dec 2015, Jan and Feb 2016
April 30, 2016
 or 
30 days after contract execution
Contract Specific Detail - Section A 16-17 Part B
15-16 Part B Supp
Initial
Initial 
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (15-16 RW Supplemental runs from 4/1/16-9/29/16) 
June 30, 2016 Contract Specific Detail-Section A
Narrative Report - Section B
15-16 Part B
Q3 Cumulative including:
Section A: March 2016 (March only)
Section B: Sept 2015-March 2016 
June 30, 2016
Contract Specific Detail - Section A
15-16 SS
Q3 Cumulative including
March, April, May 2016
July 30, 2016 Contract Specific Detail - Section A
16-17 Part B
15-16 Part B Supp
Q1
Q1
Cumulative including
Apr, May, June 2016 
August 31, 2016 Program Progress Report HOPWA 2016 Semi-Annual  February 1, 2016 through July 31, 2016 
September 30, 2016 Contract Specific Detail - Section A 15-16 SS Q4 Cumulative including 
June, July, August 2016
September 30, 2016
or
30 days after contract execution
Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Initial
Initial
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
October 30, 2016
or
30 days after contract execution
Contract Specific Detail - Section A  16-17 Part B Supp 1 Initial 9/30/16-3/31/17 (if awarded) Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (16-17 RW Supplemental Part 1 goes from 9/30/2016-3/31/2017)
October 30, 2016 Contract Specific Detail-Section A
Narrative Report - Section B
15-16 SS
16-17 Part B
15-16 Part B Supp
Final
Q2
Final
Cumulative including
SS: Sept 2015-August 2016
RWSD: July, Aug, Sept 2016
RWSupp: Apr 2016-Sept 2016
December 30, 2016 Contract Specific Detail - Section A 16-17 SS
16-17 State-R 
Q1
Q1
Cumulative including
Sept, Oct, Nov 2016
January 30, 2017 Contract Specific Detail - Section A 16-17 Part B
16-17 Part B Supp 1
Q3
Q1
Cumulative including
Oct, Nov, Dec 2016
February 28, 2017 Program Progress Report HOPWA 2016 Year-End August 1, 2016 through January 31, 2017
March 30, 2017 Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Q2
Q2
Cumulative including
Dec 2016, Jan and Feb 2017
April 30, 2017 Contract Specific Detail - Section A 16-17 Part B
16-17 Part B Supp 1
Q4
Q2
Cumulative including
Jan, Feb, March 2017
April 30, 2017
 or 
30 days after contract execution
Contract Specific Detail - Section A 17-18 Part B
16-17 Part B Supp 2
Initial
Initial
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (16-17 RW Supp Part 2 4/1/17-9/29/17)
May 30, 20170 Contract Specific Detail-Section A
Narrative Report - Section B
16-17 SS
16-17 State-R
16-17 Part B
16-17 Part B Supp 1
Q3
Q3
Final
Final
Cumulative including
SS & State-R Section B Narrative Only: Sept - March 2017
RWSD: Apr 2016-March 2017
RWSupp: Sept 30, 2016-March 31, 2017
June 30, 2017 Contract Specific Detail - Section A
16-17 SS
16-17 State-R

Q3
Q3
Cumulative including
March, April, May 2017
July 30, 2017 Contract Specific Detail - Section A 17-18 Part B
16-17 Part B Supp 2
Q1
Q1
Cumulative including
Apr, May, June 2017
September 30, 2017 Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Q4
Q4
Cumulative including 
June, July, August 2017
October 30, 2017 Section A & Section B 16-17 SS
16-17 State-R
Final
Final
 September 2016-August 2017

Notes: 
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due. 
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:

Supplemental Award
HRSA supplemental contract year 
To/From on DSHS contract (split by RW yr) Naming Convention
9/30/15-9/29/16
4/1/16-9/29/16 15-16 Part B Supp
9/30/16-9/29/17
9/30/16-3/31/17 16-17 Part B Supp 1
9/30/16-9/29/17
4/1/17-9/29/17 16-17 Part B Supp 2


HIV Services Program Reports
Title
Section B - Master (Word : 40 kb)
Quarterly Report for MAI Community Providers (Word : 84 kb)
Quarterly Report for MAI Medical Planning (Word : 83 kb)
Quarterly Report for MAI Reentry and Integration (Word : 86 kb)

Last updated September 23, 2016