About ImmTrac 2

The Texas Department of State Health Services Immunization Unit is pleased to announce the upcoming launch of ImmTrac2, the Texas Immunization Registry.  ImmTrac2 will replace the current system, ImmTrac, and provide expanded capabilities for registered ImmTrac2 users. 

ImmTrac2 will be a no-cost service that consolidates and stores immunization information for a healthcare provider’s clients.  It will also be able to provide healthcare provider offices with quick, electronic access to view their client’s immunization history, including those vaccines that were received with other healthcare providers. 


What is happening?

The Immunization Unit launched ImmTrac2 today, April 3, 2017.  Registered ImmTrac2 user and client immunization history data was migrated from the previous system into the new system. 

Beginning today, registered ImmTrac2 users can log into the new system to begin updating client histories using the user interface system.  Additionally, data exchange files received from March 24th through April 2nd will be processed to update client immunization histories.  

There will be a change on the data exchange process during the week of April 3rd.  In previous communications, it was noted that data exchange files will be processed hourly.  However, during the week of April 3rd, the Immunization Unit will be processing the data exchange files during the evening hours in order to monitor ImmTrac2’s performance with data exchange.  A follow-up communication will be sent when the data exchange process will be changed to an hourly process.  

The Immunization Unit is updating consent forms to reflect the name change and are available for download on the DSHS Immunization Unit’s website.  The new consent forms will also be available in the ImmTrac2 system, and can be printed out with the client’s information prepopulated on the form.  Additionally, registered ImmTrac2 users may continue to use the old ImmTrac consent forms until they run out of stock of the forms.  

Finally, with the launch of ImmTrac2, the Immunization Unit is expecting to see a large call volume for the ImmTrac2 Help Desk (1-800-348-9158).  Due to the large call volume, the time it takes to speak to a Help Desk support staff member may be longer than usual.  It is encouraged for registered users to email the ImmTrac2 Help Desk at ImmTrac2@dshs.texas.gov as the response time may be quicker. 


What resources are available?

HL7 Implementation Guide

The Immunization Unit recently released the ImmTrac2 Implementation Guide for Immunization Messaging: HL7 Version 2.5.1.  The implementation guide is available for download at the ImmTrac2 Forms and Document webpage.  It is recommended for registered ImmTrac users to share the implementation guide with their EHR vendors as they may need to make slight system modifications.

ImmTrac2 User Manual

With ImmTrac2’s launch today, the Immunization Unit has released the ImmTrac2 User Manual.  The manual provides in-depth information for maneuvering within the system and complete registry functions, such as updating a client’s immunization history, affirming consent, and running and printing a variety of reports.  The ImmTrac2 User Manual will be posted on the ImmTrac2 Forms and Documents webpage.  

ImmTrac2 Provider Online Enrollment Manual

In addition to the ImmTrac2 User Manual, the Immunization Unit also released the Provider Online Enrollment Manual.  This manual provides information on completing the registration process for new ImmTrac2 registered sites and the renewal process for existing sites.  The ImmTrac2 Provider Online Enrollment Manual can be found at the ImmTrac2 Forms and Documents webpage.

ImmTrac2 Webinars and PowerPoint Presentations 

The Immunization Unit held six ImmTrac2 webinars in March for register users, DSHS regional immunization programs, contracted local health departments, and other immunization partners and stakeholders.  The webinars included an ImmTrac2 system overview and specific webinars for viewing, adding, updating, and other functionality associated with clients and immunizations.  

The archived webinars and PowerPoint presentations utilized during those webinars will be available at the ImmTrac2 Forms and Documents webpage.


How can I get my log-in credentials?

The Immunization Unit migrated user account information from the previous system into ImmTrac2.  As noted in previous communications, user accounts with a unique email address and sufficient information (first and last name of the register user) migrated to ImmTrac2. 

Each registered ImmTrac2 user account will need to have a unique email address tied to it.  If your account shares an email address with another user account, please email ImmTrac2@dshs.texas.gov to update the information. 

Additionally, all ImmTrac2 user accounts will need to have the first and last name of the registered user on file in the system.  If you need to update your account, please email ImmTrac2@dshs.texas.gov to update the information. 

Log-in credentials and temporary passwords were emailed to registered ImmTrac2 users during the week of March 27th.  If you did not receive your credentials, it may be due to the user account not meeting the unique email and sufficient information requirements listed above. 

Additionally, the Immunization Unit will be updating the previous system, ImmTrac, to provide log-in credential information for those user accounts that have met the criteria and were created in ImmTrac2.  A link to access ImmTrac2 will also be available in the previous system.  If you have not received your log-in credentials via email, you can log into the legacy system to potentially retrieve your log-in credentials. 

If you did not receive your log-in credentials, and/or you cannot retrieve your new ImmTrac2 credentials from the legacy system, please contact the ImmTrac2 Help Desk at 1-800-348-9158 or vial email at ImmTrac2@dshs.texas.gov


Frequently Asked Questions

Will there be new consent forms for ImmTrac2?

The Immunization Unit is currently updating the consent forms to reflect the name change.  The new consents will be available for download on the DSHS Immunization Unit’s website. New consent forms will also be available in the ImmTrac2 system, and can be printed out with the client’s information prepopulated on the form. 

Additionally, registered ImmTrac2 users may continue to use the old ImmTrac consent forms until they run out of stock of the forms.  

Will other HL7 versions beyond 2.5.1 be accepted by ImmTrac2?

Yes, in addition to HL7 Version 2.5.1, ImmTrac2 will accept file messaging utilizing HL7 versions 2.3.1 and 2.4.  ImmTrac2 will also continue to accept flat file messaging as well. 

Will there be any changes to the electronic reporting process?

At this time, the Secure File Transfer Protocol (SFTP) electronic reporting process will not be changing.  Providers will continue to import files with their current SFTP id and import code credentials.  

Prior to the rollout of ImmTrac2, the Immunization Unit will be releasing and posting the latest HL7 Implementation Guide.  It will be available on www.ImmTrac.com.  

Will ImmTrac2 be compatible with other web browsers, such as Safari?

Currently, ImmTrac2 is only officially supported in Internet Explorer versions 10 and 11.  

The Immunization Unit is currently testing the compatibility of ImmTrac2 in Google Chrome, which can be installed on most operating systems including Windows and iOS.  

What are the new ImmTrac2 features?

ImmTrac2 will have various robust features, including:

  • Enhanced immunization history and forecasting capabilities, including not only ACIP schedules but school and child-care compliance schedules
  • Enhanced client and immunization de-duplication functionality
  • Enhanced user account management and password reset capabilities
  • Enhanced report-generating capabilities including user-defined reports and batch recall/reminder notifications

Will ImmTrac2 include real-time, bi-directional functionality?

The Immunization Unit developed ImmTrac2 with real-time, bidirectional functionality to assist healthcare providers in receiving the most current immunization history data for their clients.  However, this functionality will not be immediately available when the system rolls out on April 3, 2017.  When the functionality becomes live, the Immunization Unit will send out a notice to all registered users.  


Instructional Videos

Instructional videos are currently in production and will be available after April 3, 2017.  The video series will cover a variety of topics to assist registered users in navigating through ImmTrac2.  Below is a listing of the instructional videos currently in development.

 Video TitleDescription 
Logging In and Password Reset The video covers logging in to ImmTrac2 and resetting your password. 
Navigating ImmTrac2 and Help Features The video covers navigating the menu bar and menu panel options, and introduces help features to learn more. 
Managing Clients The video covers searching, viewing, and editing client information. 
Adding Clients and Affirming Consent The video covers the process for affirming consent for new child and adult clients.  It also includes the process for editing consent for existing clients.  
Managing Immunizations The video covers viewing, editing, and deleting immunizations.  
Adding Immunizations The videos covers adding, editing, and deleting immunizations. 
Managing School Lists The video covers creating and editing school lists, assigning students (clients) to a list, and running school list reports.  
Generating Reports: Ad Hoc Reports The video covers the functions to generate user-defined reports for client and immunization information.  
Generating Reports: Reminder/Recall Report The video covers the Reminder/Recall Report selection options and report results, including formats for notices, letters, mailing labels, and client listings.  
Generating Reports: Client Benchmark Report The video covers the Client Benchmark Report selection options and report results.  


What other information can we provide you?

In you have any questions, please email ImmTrac2@dshs.texas.gov.   

Last updated April 3, 2017