COVID-19 Vaccine Management Resources

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This resource site contains information and resources for COVID‑19 Vaccine Providers and local health entities related to COVID‑19 vaccine distribution, administration and reporting.

Latest Updates

COVID-19 Vaccine Provider Webinars

Please look for registration links for upcoming COVID-19 Vaccine Provider Webinars in the COVID-19 Vaccine Provider Weekly News Digest or in VAOS under the Update and Resources tab. Recordings and resources are available here.

Update on Ordering J&J COVID-19 Vaccine

Effective July 2, 2021, the Johnson & Johnson/Janssen COVID-19 vaccine is temporarily unavailable for order through the DSHS Vaccine Allocation & Ordering System. DSHS will continue to update you on this matter. If you have questions, please contact COVID19VacShipments@dshs.texas.gov.

Guidance on COVID-19 Vaccine Waste Management

The CDC has given additional guidance on identifying, handling, disposing of, and reporting waste in COVID-19 vaccination programs. Please review the wastage reporting table in the CDC’s Identification, Disposal, and Reporting of COVID-19 Vaccine Wastage document for more information.  

More About the COVID-19 Vaccines

COVID‑19 Vaccine Provider FAQs

How to Become a COVID‑19 Vaccine Provider

Any facility, organization, or healthcare provider licensed to possess or administer vaccine or provide vaccination services is eligible to enroll. Only providers who have enrolled and been approved can administer COVID‑19 vaccine in Texas. Please use the links below to access instructions for enrollment.

Resources


Preparing for Vaccine Distribution

Vaccine Providers have important responsibilities to prepare for the distribution, administration, and monitoring of COVID‑19 Vaccines.

Distribution & Storage Resources


Managing Vaccine Orders, Administration, & Monitoring

A computer monitor showing the VAOS home page

Vaccine Allocation & Ordering System (VAOS)

Vaccine Providers will use VAOS to acknowledge vaccines allocated to them, confirm receipt of vaccine shipments, and report vaccine administration & waste. COVID‑19 Vaccine Providers will also have access to a data dashboard with information about vaccine allocation, supply chain, and administration for their provider organization.



Vaccine Allocation & Ordering System (VAOS) Resources

Provider Support Resources

Have Questions? Need Assistance?  View the Provider Support Resources document to find assistance for COVID-19 Vaccine Provider Support, COVID-19 General Public Support and more.


Data Dashboard for Local Health Entities

Local health entities will also have access to a data dashboard with information about vaccine allocation, supply chain, and administration for their local/regional area. Organizations received an email containing access information for this dashboard. Please contact COVID19VacMgmt@dshs.texas.gov for troubleshooting assistance.

Local Health Department / Public Health Entity Data Dashboard Resources


COVID‑19 Vaccine Reporting

A person wearing gloves holds a COVID-19 vaccine vial and writes on a clipboard.

COVID‑19 Vaccine Providers must report vaccine administration data to the Texas Immunization Registry (ImmTrac2) within 24 hours of administration.

Resources

Organizations must report moderate and severe adverse events following vaccination to the Vaccine Adverse Event Reporting System (VAERS). VAERS collects and analyzes information from reports of adverse events that occur after the administration of U.S. licensed vaccines.


V-safe Smartphone App

VSafe graphic

V-safe is a smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after someone receives a COVID‑19 vaccination. Through v-safe, vaccine recipients can quickly tell CDC if they have any side effects after getting the COVID‑19 vaccine. Depending on their responses, CDC may follow up with them by phone to get more information. V-safe will also remind them to get their second COVID‑19 vaccine dose, if needed.

At the time of vaccination, give patients a v-safe information sheet and encourage them to enroll and fill out the surveys when prompted.

Resources


Other Provider Training & Resources

Successful Communication with People with Disabilities (PDF): Federal law requires covered entities—like COVID-19 vaccination sites and other medical facilities—to ensure their staff communicate effectively with people with disabilities. Here are tips and guidelines to help you communicate effectively.

COVID‑19 Vaccination Training Programs for Healthcare Professionals: The Public Health Foundation, working with the CDC, has compiled a list of CDC’s current vaccine storage, handling and administration trainings, along with trainings on communicating on communicating with patients about vaccines. It will be updated as additional trainings related to COVID‑19 become available.


Last updated July 15, 2021