• DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: (512) 533-3000

    E-mail the HIV/STD Program

    E-mail data requests to HIV/STD Program - This email can be used to request data and statistics on HIV, TB, and STDs in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local Health Department.

    For information on HIV testing and services available to Persons Living with HIV and AIDS, please contact your local HIV services organization.

Forms and Requirements for Prevention Data Collection and Submission

All prevention data files (HIV testing and risk reduction activities) should be uploaded into the Texas Public Health Information Network (TXPHIN), the DSHS-designated secure web portal. These data files contain protected health information (PHI) and should never be transmitted via email Learn how to access the TXPHIN. All data files are due by the 20th of the month. Reference the 2019 Prevention Data Collection systems and Submission document below for additional information on data submission deadlines.

The forms and related documents for the submission of prevention data by DSHS HIV prevention contractors is currently being updated. If you have questions while this website is being updated, please contact the HIV Prevention Data Team and your DSHS consultant.


Document Revised
HIV Testing and Linkage to Medical Care

2019 Prevention Data Collection Systems and Submissions (PDF : 311 kB) - what data systems to use, how to submit data and what are the submission deadlines.

7/2019

SAMS E-Authentication and Evaluation Web Access (PDF : 115 kB) - how to get e-authenticated and gain access to EvalWeb.

7/2019

Reflexx Canned Reports (PDF : 1,357 kB) - how to run canned reports in EvalWeb.

7/2019

Quality Assurance Procedures (PDF : 1,086 kB) - how to check and improve the quality and completeness of your data.

7/2019

Focused Testing Performance Measures (Word : 23 kB) - how to calculate performance measures.

7/2019

PLWH Quarterly Submission Instructions (PDF : 315 kB) - who is to submit, how to submit, how to conduct basic quality assurance and submission deadlines.

7/2019

PLWH Spreadsheet (Excel : 15 kB) - instructions and template to be used to submit information to DSHS via TXPHIN.

7/2019

Testing Site Request (Excel : 18 kB) - instructions and form to be used to request a testing site to be added to evaluation web. Send completed form to DSHS prevention data team and CC consultant.

7/2019

Focused EMR Export Template (Excel : 103 kB) - focused testing contractors who use EMR use this template and guidance to export testing data to DSHS via TXPHIN for upload into evaluation web.

7/2019

Routine EMR Export Template 1802 (Excel : 5,682 kB) - routine testing contractors who use EMR use this template and guidance to export testing data to DSHS via TXPHIN for upload into evaluation web.

7/2019

For more EvaluationWeb resources about data entry, editing tests, running reports, and much more please refer to the Luther Consulting Help page at: https://help.lutherconsulting.com/training.html.

 

Document Revised
Risk Reduction Activities: Individual, Group, and Community-Level Interventions, Community Mobilization, and Condom Distribution

Your agency received a Risk Reduction Activity (RRA) Excel spreadsheet from DSHS that is specific to your current funded activities. Reference the 2019 Prevention Data Collection systems and Submission document on this webpage for additional information on data submission process and deadlines.

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Last updated July 29, 2019