525.001 Enforcement of Year End Requirements for DSHS Contracts
| Policy Number | 525.001 |
| Effective Date | February 5, 1999 |
| Revision Date | May 7, 1999 |
| Approval Authority | TB/HIV/STD Section Director |
1.0 Purpose
To notify contracting agencies of the TB/HIV/STD Section (Section) intent to enforce the provisions of Texas Department of State Health Services (DSHS) contracts regarding final reimbursement invoices and final Financial Status Reports (FSR). The Section will grant no exceptions to requirements contained in this policy.
2.0 Authority
Uniform Grant Management Standards; General Provisions for DSHS Grant Contracts, article entitled “Terms and Conditions of Payment.”
3.0 Definition
State Biennium - A two-year period that refers to the state budget cycle.
4.0 Enforcement of General Provisions for DSHS Grant Contracts
All contracting agencies have 90 calendar days from the end of their contract period to submit final billing and final FSRs, unless specified otherwise in their contract. Requests for reimbursement received more than 90 calendar days following the end of the applicable contract period will not be paid.
5.0 Contract Amendments
Amendments to a contract must be received by the Section 120 calendar days prior to the end of the contract period.
5.1 Additional requirements for state agency contracts
Contracts with state agencies cannot extend beyond the state biennium. Projects that extend beyond August 31st of an odd-numbered year require two separate contracts. Requests to move funds from the first contract to the second must be submitted in writing and received by the Section 120 calendar days prior to the end of the first contract period.
6.0 Revision History
| Date | Action | Section |
|---|---|---|
| 9/1/2017 | Changed "TB/HIV/STD Unit" to "TB/HIV/STD Section" to reflect new program designation | - |
| 9/17/2014 | Converted format (Word to HTML) | - |
| 11/13/2002 | Converted format (WordPerfect to Word) | - |
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