• DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: 737-255-4300

    Email the HIV/STD Program

    Email HIV, STD, Hepatitis C, and TB data requests to the Program – This email can be used to request data and statistics on HIV, STDs, Hepatitis C, and TB in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local health department.

    For information on HIV testing and services available to persons living with HIV, please contact your local HIV services organization.

525.001

Enforcement of Year End Requirements for DSHS Contracts

Policy
Policy Number 525.001
Effective Date February 5, 1999
Revision Date May 7, 1999
Approval Authority TB/HIV/STD Section Director

1.0 Purpose

To notify contracting agencies of the TB/HIV/STD Section (Section) intent to enforce the provisions of Texas Department of State Health Services (DSHS) contracts regarding final reimbursement invoices and final Financial Status Reports (FSR). The Section will grant no exceptions to requirements contained in this policy.

2.0 Authority

Uniform Grant Management Standards; General Provisions for DSHS Grant Contracts, article entitled “Terms and Conditions of Payment.”

3.0 Definition

State Biennium - A two-year period that refers to the state budget cycle.

4.0 Enforcement of General Provisions for DSHS Grant Contracts

All contracting agencies have 90 calendar days from the end of their contract period to submit final billing and final FSRs, unless specified otherwise in their contract. Requests for reimbursement received more than 90 calendar days following the end of the applicable contract period will not be paid.

5.0 Contract Amendments

Amendments to a contract must be received by the Section 120 calendar days prior to the end of the contract period.

5.1 Additional requirements for state agency contracts

Contracts with state agencies cannot extend beyond the state biennium. Projects that extend beyond August 31st of an odd-numbered year require two separate contracts. Requests to move funds from the first contract to the second must be submitted in writing and received by the Section 120 calendar days prior to the end of the first contract period.

6.0 Revision History

Date Action Section
Revision History
9/1/2017 Changed "TB/HIV/STD Unit" to "TB/HIV/STD Section" to reflect new program designation
-
9/17/2014 Converted format (Word to HTML) -
11/13/2002 Converted format (WordPerfect to Word) -


Last updated June 15, 2020