020.070 Placement of Educational Articles in Professional Publications

Procedure Number 020.070
Effective Date  February 17, 2011
Revision Date  February 27, 2011
Subject Matter Expert Public Information Coordinator
Approval Authority  TB/HIV/STD Section
Signed by Ann S. Robbins, Ph.D. and Sharon K. Melville, M.D., M.P.H.

1.0 Purpose

To maximize communication efforts and ensure DSHS communications and management are aware of TB/HIV/STD Section (Section) educational placements in professional publications and assure Program is in compliance with DSHS News Media Policy.

2.0 Background

In an effort to educate medical, health care and other public health professionals about the projects and services offered by the TB/HIV/STD Section, the Section will communicate with relevant professional organization membership through a variety of communications media. The Section will disseminate educational articles through professional journals, conference program guides, newsletters, websites, e-newsletters and email.

3.0 Authority

HSC §85.003 Department as Lead Agency and Primary Resource: The department, in the discharge of its duty to protect the public health, shall act as the lead agency for AIDS and HIV policy for Texas and is the primary resource for HIV education, prevention, risk reduction materials, policies, and information in this state.

4.0 Definitions

Professional publications – may include—but are not limited to—professional journals, conference programs, newsletters, websites, e-newsletters, and email.

5.0 Procedures

The following procedures should be followed when submitting educational/informational articles to publications targeting the relevant professionals:

  1. Contact DSHS Press Officer to discuss proposed placement of educational article.
  2. If DSHS Press Officer approves proposed placement, submit educational article draft to DSHS TB/HIV/STD Section, Health Communications and Community Engagement Group for review.
  3. Submit reviewed draft to appropriate TB/HIV/STD Branch Manager and DSHS Press Officer for review and approval.
  4. Submit Media Contact Report to DSHS Press Office.
  5. Unsolicited requests for educational articles or staff interviews from professional publications should be forwarded to the DSHS Press Officer for response under the existing DSHS News Media Policy No. AA 5036.

6.0 Revision History

Date Action Section
9/1/2017 Changed "TB/HIV/STD Unit" to "TB/HIV/STD Section" to reflect new program designation -
10/8/2014 Converted format (Word to HTML) -