Reporting Requirements

What are EMS providers required to report?

EMS providers shall report all runs. A run is a resulting action from a call for assistance where an EMS provider is dispatched to, responds to, provides care to, or transports a person.

What are the reportable data elements?

All of the required fields are listed in the applicable data dictionary.

NOTE. The EMS & Trauma Registries will only accept NEMSIS V3.3.4 data as of January 1, 2017. The last date to submit DSHS Legacy data is December 31, 2016.

How does an EMS provider send data?

Data shall be sent electronically. The appropriate method is to establish an account with the EMS & Trauma Registries and use the online system for submitting data. EMS providers may use their own software or the free online system for entering data.

How often does an EMS provider send data?

Data shall be submitted within three months from the date of call for assistance. The EMS & Trauma Registries recommends that EMS providers and business associates submit data monthly. When there is no data for a particular month, the EMS provider shall submit No Reportable Data (NRD) using the online system within 90 days of that month.

If an EMS provider has just started submitting data, do they have to send in runs from previous months?

The rule requires that EMS providers submit all runs. The amount and quality of data sent in may affect EMS/Trauma Systems and Regional Advisory Council (RAC) funding. The amount and quality of data sent in may also affect data reports generated by the EMS & Trauma Registries staff.

May an EMS provider submit data through a business associate e.g. RAC, billing agency, etc.?

Yes, EMS providers may submit data through a business associate. However, it is the ultimate responsibility of the individual EMS provider to ensure that its data is accurate and accepted into the EMS & Trauma Registries.

Data Dictionaries

NEMSIS v3.3.4 Data Dictionary

EMS TX Custom Requirements Data Dictionary (Revised 12.22.2016)
EMS TX Custom Schematron 
NEMSIS suggested lists for answering Medications, Procedures, etc.


Vendors - please use the DSHS NEMSIS XSD and Schematron for NEMSIS 3.3.4 posted on the nemsis.org website. Below is the NEMSIS v3.3.4 XML sample file.

Sample NEMSIS XML File 

Sample NEMSIS Demographic File

Last updated October 24, 2018