Texas Department of State Health Services
Records Retention Schedule by Alphabetically by Program Name
The Texas Department of State Health Services records retention schedule was re-certified on May 23, 2012. The retention schedule is based on the DSHS organizational chart.
(By agreement among the HHS Records Management Officers, DSHS also is the record holder of most legacy agency MHMR records in storage.)
Records in the current Department of State Health Services may be found in the individual files listed below. If you cannot find the records applicable to an organizational division, section, unit, branch or group, please contact a Records Coordinator or the Records Management office.
The retention schedules are available as pdf files. For information on downloading the free Adobe Acrobat Reader see File Viewing Information.
A
Academic Affairs, Office of (pdf format 28KB)
Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Accounting Section (pdf format 67KB) see also Revenue Management Unit (pdf format 32KB)
Associate Commissioner (pdf format 29KB)
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B
Birth Defects Epi and Surveillance Branch see Environmental Epidemiology and Disease Registries Section (pdf format 47KB)
Border Health, Office of (pdf format 41KB)
Budget Section (pdf format 45KB) includes Reporting Analysis and Policy Unit / Program Analysis and Control Unit
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C
Cancer Epidemiology and Surveillance Branch (pdf format 37KB)
Case Management see Specialized Health Services (pdf format 59KB)
Chief Financial Officer (pdf format 33KB) see also Accounting Section (pdf format 67KB); Budget Section (pdf format 45KB); Client Services Contracting (pdf format K32B); Funds Coordination and Management Branch (pdf format 29KB)
Chief Operating Officer (pdf format 29KB)
Child Health and Safety Branch see Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Civil Rights, HHS (DSHS records maintained by HHS-Office of Civil Rights) (pdf format 20KB)
Commissioner, Office of the (pdf format 25KB)
Communications Unit (pdf format 32KB)
Community Mental Health and Substance Abuse Services see Program Services Section (pdf format 43KB)
Contract Management Unit (Division for Disease Control and Prevention Services) (pdf format 12KB) see also the Division for Disease Control and Prevention Services (pdf format 30KB)
Contract Oversight and Support Services Section (pdf format 24KB)
County Indigent Health Care (pdf format 29KB)
RETURN TO TOPDDeputy Commissioner (pdf format 29KB)
Diabetes Prevention and Control Branch see
Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Disease Control and Prevention Services, Division for (pdf format 30KB)
Drugs and Medical Devices (pdf format 18KB) see also
Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
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E
Emerging and Acute Infectious Disease Branch (pdf format 37KB) see also
Infectious Disease Control Unit (pdf format 32KB) and
Infectious Disease Prevention Section (pdf format 35KB)
EMS / Trauma Coordination (pdf format KB) see also
Health Care Quality Section-Administrative (pdf format 30KB)
Enforcement Unit (pdf format 23KB) see also
Division of Regulatory Services (pdf format 37KB)
Environmental and Consumer Safety Section - Administrative (pdf format 54KB) see also
Drugs and Medical Devices (pdf format 18KB);
Environmental Health Group and Environmental Branch (pdf format 20KB);
Food Establishment Group (pdf format 20KB);
Foods Group (pdf format 18KB);
Meat Safety (pdf format 27KB);
Milk Group (pdf format 20KB);
Radiation Control (pdf format 42KB);
Seafood and Aquatic Life (pdf format 33KB)
Environmental and Injury Epidemiology and Toxicology Branch see
Environmental Epidemiology and Disease Registries Section (pdf format 47KB)
Environmental Epidemiology and Disease Registries Section (pdf format 47KB) see also
Cancer Epidemiology and Surveillance Branch (pdf format 37KB)
Environmental Health Group and Environmental Branch (pdf format 20KB) see also
Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Executive and Staff Operations Section (pdf format 57KB)
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F
Family and Community Health Services, Division for (pdf format 36KB) see also
Community Health Services Section (pdf format 34KB);
Specialized Health Services Section (pdf format 59KB); Nutrition Services Section;
Office of Title V and Family Health (pdf format 39KB)
Food and Drug Safety see
Regulatory Licensing Unit (pdf format 27KB) and
Environmental and Consumer Safety Section (pdf format 54KB)
Food Establishment Group (pdf format 20KB) see also
Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Foods Group (pdf format 18KB)
Funds Coordination and Management Branch (pdf format 29KB)
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G
General Counsel, Office of (pdf format 46KB)
Governmental Affairs Unit (pdf format 25KB)
H
Health Care Quality Section-Administrative (pdf format 59KB) see also
EMS/Trauma Coordination (pdf format 30KB);
Patient Quality Care Unit (pdf format 42KB);
Professional Licensing (pdf format 34KB);
Radiation (pdf format 42KB);
Regulatory Licensing Unit (pdf format 27KB)
Health Facility Licensing and Compliance see
Patient Quality Care Unit (pdf format 42KB) and
Regulatory Licensing Unit (pdf format 27KB)
Health Information and Vital Statistics Section see
Center for Health Statistics (pdf format 56KB) and
Vital Statistics (pdf format 80KB)
Health Policy and Coordination Unit(pdf format 33KB) see also
Policy and External Affairs, Center for (pdf format 37KB)
Health Promotion and Chronic Disease Prevention Section (pdf format 32KB) see also
Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Health Screening / Case Management Unit see
Specialized Health Services (pdf format 59KB)
Health Service Region (see below)
Regional - Breast and Cervical Cancer Control (pdf format 17KB)
Regional - Core (pdf format 62KB)
Regional - EMS (pdf format 18KB)
Regional - HIV/STD (pdf format 21KB)
Regional - Medical Records (pdf format 37KB)
Regional - Nursing (pdf format 24KB)
Regional - Nutrition Services (pdf format 21KB)
Regional - Oral Health (pdf format 17KB)
Regional - Primary Health Care (pdf format 16KB)
Regional - Public Health Preparedness (pdf format 18KB)
Regional - Specialized Health and Social Services (pdf format 23KB)
Regional - Tuberculosis Elimination (pdf format 17KB)
Regional - WIC Program (pdf format 24KB)
Regional - Zoonosis (pdf format 25KB)
Health Statistics, Center for (pdf format 56KB)
HIV / STD see HIV/STD Prevention and Care Branch (pdf format 36KB); TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB); and TB/HIV/STD/Viral Hepatitis Unit (pdf format 28KB)
HIV/STD Prevention and Care Branch (pdf format 36KB)
Human Resources (DSHS records maintained by HHS-Human Resources) (pdf format 25KB)
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I
Immunization Branch (pdf format 41KB) see also
Infectious Disease Prevention Section (pdf format 35KB)
Infectious Disease Control Unit (pdf format 32KB) see also
Emerging and Acute Infectious Disease Branch (pdf format 37KB); and
Zoonosis (pdf format 38KB);
Infectious Disease Prevention Section (pdf format 35KB)
Infectious Disease Prevention Section (pdf format 35KB) see also
TB/HIV/STD/Viral Hepatitis Unit (pdf format 28KB);
Infectious Disease Control Unit (pdf format 32KB);
Immunization Branch (pdf format 41KB);
Pharmacy Branch (pdf format 32KB)
Information Tech Section (pdf format 50KB)
Inspection Unit see
Environmental and Consumer Safety Section - Administrative (pdf format 54KB)
Internal Audit (pdf format 29KB)
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J
K
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L
Laboratory Services Section (pdf format 47KB) see also
South Texas Lab Branch (pdf format 45KB) and
Women's Health Lab Branch (pdf format 52KB)
Library and Information Services (pdf format 42KB)
Licensing and Compliance see
Patient Quality Care Unit (pdf format 42KB) and
Regulatory Licensing Unit (pdf format 27KB)
M
Meat Group and Meat Safety Assurance (pdf format 27KB) see also
Environmental and Consumer Safety Section-Administrative (pdf format 54KB)
Mental Health and Substance Abuse Division (pdf format 32KB) see also
Contractor Services Section (pdf format 38KB);
Program Services Section (pdf format 43KB);
Mental Health Hospitals (pdf format 119KB)
Milk (pdf format 20KB) see also
Environmental and Consumer Safety Section-Administrative (pdf format 54KB)
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N
Newborn Screening see
Laboratory Services (for laboratory records) (pdf format 47KB) or
Specialized Health Services (for program records) (pdf format 59KB)
Nutrition Services Section (see below)
Food Issuance and Redemption Services Unit (pdf format 44KB)
Nutrition Education and Clinic Services Unit (pdf format 39KB)
Program Development and Process Improvement Branch (pdf format 30KB)
Program Services and Operation Branch (pdf format 47KB)
O
Operations Management, Office of (pdf format 29KB)
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P
Patient Quality Care (pdf format 42KB) see also
Health Care Quality Section-Administrative (pdf format 54KB)
Payroll, Time, Labor and Leave, HHS (DSHS records maintained by HHSC) (pdf format 20KB)
Pharmacy Branch (pdf format 32KB) see also
Infectious Disease Prevention Section (pdf format 35KB)
Policy / Standards / QA Unit see
Environmental and Consumer Safety Section (pdf format 54KB)
Primary Prevention Branch see
Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Procurement, HHS (DSHS records maintained by HHS-Procurement and Contracting Services ) (pdf format 20KB)
Professional Licensing and Certification (pdf format 34KB) see also
Health Care Quality-Administrative (pdf format 59KB)
Purchased Health Services see
Specialized Health Services Section (pdf format 59KB)
RETURN TO TOPQQuality Management and Compliance Unit (MHSA) (pdf format 33KB)
R
Radiation Control (pdf format 42KB) see also
Environmental and Consumer Safety Section-Administrative (pdf format 54KB) and
Health Care Quality Section-Administrative (pdf format 59KB)
Regional and Local Health Services, Division for (pdf format 44KB)
Regulatory Licensing Unit (pdf format 27KB) see also
Health Care Quality Section-Administrative (pdf format 59KB)
Regulatory Services, Division for (pdf format 37KB) see also
Enforcement Unit (pdf format 23KB);
Health Care Quality Section (pdf format 59KB); and
Environmental and Consumer Safety Section (pdf format 54KB)
Revenue Management Unit (pdf format 32KB)
Rio Grande State Center (pdf format 145KB)
Risk Management, HHS (DSHS records maintained by HHS Risk Management) (pdf format 24KB)
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S
Safe Riders see Health Promotion and Chronic Disease Prevention Section (pdf format 32KB)
Seafood and Aquatic Life Group (pdf format 33KB)
see also
Environmental and Consumer Safety Section-Administrative (pdf format 54KB)
South Texas Lab Branch (pdf format 45KB)
Specialized Health Services Section (pdf format 59KB)
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T
TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB)
TB / HIV / STD / Viral Hepatitis Unit (pdf format 28KB) also see
TB Services Branch (pdf format 37KB);
HIV/STD Prevention and Care Branch (pdf format 36KB);
TB/HIV/STD Epidemiology and Surveillance Branch (pdf format 40KB);
Infectious Disease Prevention Section (pdf format 35KB)
TB Services Branch (pdf format 37KB) see also
Infectious Disease Prevention Section (pdf format 35KB)
Texas Center for Infectious Disease (TCID) (pdf format 107KB)
Texas Diabetes Council see
Adult Health and Chronic Disease Prevention Branch / Diabetes Prevention and Control Branch (pdf format 43KB)
Texas Primary Care Office (pdf format 28KB)
Title V and Family Health, Office of (pdf format 39KB
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U
V
Vital Statistics (pdf format 80KB)
W
X
Y
Z
Zoonosis Control (pdf format 38KB) see also
Infectious Disease Control Unit (pdf format 32KB) and
Infectious Disease Prevention Section (pdf format 35KB)
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