• Mailing Address
    THCIC
    Dept. of State Health Services
    Center for Health Statistics, MC 1898
    PO Box 149347
    Austin, Texas 78714-9347

    Location
    Moreton Building, M-660
    1100 West 49th Street
    Austin, TX 78756

    Phone: 512-776-7261
    Fax: 512-776-7740
    Email: thcichelp@dshs.texas.gov

Texas Outpatient Research Data File (OP RDF)

In accordance with Health and Safety Code, Section 108.012(b),"the council (department) may charge a person requesting public use or provider quality data a fee for the data.  The fees may reflect the quantity of information provided and the expense incurred by the council (department) in collecting and providing the data and shall be set at a level that will raise revenue sufficient for the operation of the council (department's program).  The council (department) may not charge a fee for providing public use data to another state agency.

Chapter 108 may be viewed by clicking here.

Outpatient Data not released in the PUDF can be requested for research purposes by individuals and organizations, including universities and government agencies. The data elements required for the proposed research and a description of the intended use of the data are reviewed by THCIC program to ensure compliance with statutes governing the data and appropriate quality of detail within the application. Once THCIC program has approved the request, it is forwarded to the DSHS Institutional Review Board for scientific review, including ethical considerations and final approval.

Please note that THCIC data is covered by specific statutes that are not the same as typical Public Health Surveillance laws.  It is a criminal act to attempt to identify any physician or patient through use of THCIC outpatient data (see Chapter 108, Texas Health and Safety Code). Your research data request should demonstrate an understanding of these statutes and include details of how the data will be handled throughout all stages of your research study.

Outpatient Research Data Application Forms and Instruction

The Outpatient Research Data File (OP RDF) contains data on outpatient surgical and radiological procedures from Texas hospitals and ambulatory surgery centers. Data are available by calendar quarter beginning with data for 2010 and may be “pre-ordered” through 2017 data year.   The 2017 data will be released quarterly as it becomes available.

STEPS FOR Requesting Research Data

1. Complete the latest version of the IRB Application and Submission Detail forms, plus the THCIC Outpatient Research Request form (provided below) in “draft” and email the forms to the THCIC program at thcichelp@dshs.texas.gov.

  • Instructions on how to complete the IRB application. (PDF Format, 1.02 MB)
  • Outpatient Research Data Order Form
  • THCIC program will “preview” your draft forms for any potential issues that may cause your application to be disapproved and will provide you with this information by email within five to ten business days.

2. Finalize your application and request form after receiving feedback from the THCIC program.  

  • Print, initial, and sign all forms.  Mail original and one (1) copy of the completed application forms to:

Regular mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
P.O. Box 149347, MC 1898
Austin, Texas 78714-9347

Overnight mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
1100 W. 49th Street, MC 1898
Austin, Texas 78756-3199

THCIC Research Application Due Dates IRB Review Date
IRB Application (finalized version) Due to THCIC Program By:For  For IRB Review Date
October 11, 2017November 16, 2017 
November 14, 2017December 21, 2017 
December 12, 2017January 18, 2018 
January 9, 2018February 15, 2018 
February 7, 2018March 15, 2018 
March 14, 2018April 19, 2018 
April 11, 2018 May 17, 2018 
May 16, 2018June 21, 2018 
June 12, 2018July 19, 2018 


3.  Within two weeks after the DSHS IRB meeting date, you will receive an email notification from the DSHS IRB Administrator indicating approval or disapproval of your research data request.  The THCIC Program contact is copied on the email.  If your research data request is approved, the THCIC Program will email you an invoice for payment of the approved research data within two business days.  The THCIC Program will begin building your research dataset and it will be mailed to you within five business days of payment receipt.

Research Data Dictionary Through 3Q2015 (PDF format, 150 MB)

Research Data Dictionary 4Q2015 - Present (PDF format 1.91 MB)

Data Purchasers

The list of organizations includes a variety of organizations that use the data for analysis.  This list is updated annually.  

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If you have suggestions or comments, please submit them to THCIC.

External links to other sites are intended to be informational and do not have the endorsement of the Texas Department of State Health Services. These sites may also not be accessible to people with disabilities.

 

Last updated December 12, 2017