• Mailing Address
    Dept. of State Health Services
    Center for Health Statistics, MC 1898
    PO Box 149347
    Austin, Texas 78714-9347

    Moreton Building, M-660
    1100 West 49th Street
    Austin, TX 78756

    Phone: 512-776-7261
    Fax: 512-776-7740
    Email: thcichelp@dshs.texas.gov

Texas Inpatient Research Data File (IP RDF)

Texas Health Care Information Collection (THCIC)
for Health Statistics

In accordance with Health and Safety Code, Section 108.012(b),"the council (department) may charge a person requesting public use or provider quality data a fee for the data.  The fees may reflect the quantity of information provided and the expense incurred by the council (department) in collecting and providing the data and shall be set at a level that will raise revenue sufficient for the operation of the council (department's program).  The council (department) may not charge a fee for providing public use data to another state agency.  

Chapter 108 may be viewed by clicking  here.

Inpatient Data not released in the PUDF can be requested for research purposes by individuals and organizations, including universities and government agencies. The data elements required for the proposed research and a description of the intended use of the data are reviewed by THCIC program to ensure compliance with statutes governing the data and appropriate quality of detail within the application. The THCIC program approved request is then submitted to the DSHS Institutional Review Board for scientific review, including ethical considerations and final approval.

Please note that THCIC data is covered by specific statutes that are not the same as typical Public Health Surveillance laws.  It is a criminal act to attempt to identify any physician or patient through use of THCIC inpatient data (see Chapter 108, Texas Health and Safety Code). Your research data request should demonstrate an understanding of these statutes and include details of how the data will be handled throughout all stages of your research study.

Inpatient Research Data Application Forms and Instruction

The Inpatient Research Data File (IP RDF) contains data on discharges from Texas hospitals. Data are available by calendar year beginning with data for 1999.  The 2015 Inpatient RDF data is available now. The scheduled availability date for 2016 Inpatient RDF data is January 2018.

STEPS FOR Requesting Research Data

1. Complete the latest version of the IRB Application and Submission Detail forms, plus the THCIC Inpatient Research Request form (provided below) in “draft” and email the forms to the THCIC program at thcichelp@dshs.texas.gov

Overview of the IRB Application Process from Texas DSHS on Vimeo.

  • Instructions on how to complete the IRB application. (PDF Format, 1.02 MB)
  • Inpatient Research Data Order Form
  • THCIC program will “preview” your draft forms for any potential issues that may cause your application to be disapproved and will provide you with this information by email within five to ten business days.

2. Finalize your application and request form after receiving feedback from the THCIC program.  

  • Print, initial, and sign all forms.  Mail one (1) original and one (1) copy of the completed application forms to:

Regular mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
P.O. Box 149347, MC 1898
Austin, Texas 78714-9347

Overnight mail:
Texas Department of State Health Services
Center for Health Statistics, THCIC Program
1100 W. 49th Street, MC 1898
Austin, Texas 78756-3199

    IRB Application (finalized version) Due to THCIC Program By:
    IRB Application (finalized version) Due to THCIC Program By: For IRB Review Date
    October 11, 2017November 16, 2017 
    November 14, 2017December 21, 2017 
    December 12, 2017January 18, 2018
    January 9, 2018February 15, 2018
    February 7, 2018March 15, 2018
    March 14, 2018April 19, 2018
    April 11, 2018 May 17, 2018
    May 16, 2018 June 21, 2018
    June 12, 2018 July 19, 2018

3.  Within two weeks after the DSHS IRB meeting date, you will receive an email notification from the DSHS IRB Administrator indicating approval or disapproval of your research data request.  The THCIC Program contact is copied on the email.  If your research data request is approved, the THCIC Program will email you an invoice for payment of the approved research data within two business days.  The THCIC Program will begin building your research dataset and it will be mailed to you within five business days of payment receipt.

Inpatient Research User Manual 1999 - 2003 
(PDF format, 879 KB)

Inpatient Research User Manual 2004 - 3Q2015 (PDF format, 1.66 MB)

Inpatient Research User Manual 4Q2015 - Present (PDF format, 2.08 MB)

Data Purchasers

The list of organizations includes a variety of organizations that use the data for analysis.  This list is updated annually.  

Download Adobe Reader to view PDF files.

If you have suggestions or comments, please submit them to  THCIC .

External links to other sites are intended to be informational and do not have the endorsement of the Texas Department of State Health Services. These sites may also not be accessible to people with disabilities.

    Last updated December 20, 2017