Forms & Instructions

Starting March 1, 2024, all DSHS IRB applications are required to be submitted through the DSHS OneAegis IRB System at Researchers are required to create an IAMOnline Account in order to access the System.

Follow the steps below to submit an application:

  1. Contact the appropriate DSHS Program (Alphabetical List of Programs and Contacts). Discuss what you need and determine the best way to present your request. Commonly requested data comes from the following programs,
  2. If the program determines an IRB application is required, you will be directed to create an IAMOnline account to submit application documents through the DSHS OneAegis IRB System.
  3. Complete and submit the IRB application in the DSHS OneAegis System. IRB application writing guidance and information on how to use the DSHS OneAegis IRB System is available on the IRB website.

Submission Deadline

Reference the Meeting Schedule & Submission Deadline page. Applications received after the submission deadline that require a full board review process will be scheduled for the following meeting date. Applications that meet an expedited review process will be scheduled for the subsequent review session.

Principal Investigator Forms

Vendor Information Form

HRP-316 Translation Certification Form

Sample MOU/DUA Templates (read-only)

MOU Template

DSHS/HHSC Program Forms

HRP-414 Program Routing Form

HRP-314 Program Routing Form (for legacy applications only)

HRP-315 Data Linkage Plan

Principal Investigator Forms (Legacy Forms)

The following forms are provided for legacy applications and are not appropriate for most submissions.

IRB Submission Order

HRP-301 Application

HRP-302 Protocol

HRP-303 Recruitment Protocol

HRP-304 Informed Consent Waiver Request

HRP-305 Informed Consent Document Checklist

HRP-306 Research Team Log

HRP-307 Amendment Application

HRP-308 Renewal Progress Report

HRP-309 Final Report

HRP-310 Initial Checklist

HRP-311 Amendment Checklist

HRP-311 Research Team Only Amendment Checklist

HRP-312 Renewal Checklist

HRP-313 Renewal with Amendment Checklist