Contract Management

Local Health Departments (LHD) receive state general revenue and federal funding from the Immunization Unit via Interlocal Agreements (ILA) to implement activities with the primary goal of raising vaccine coverage levels in Texas. Immunization contracts with LHDs are based on the Texas DSHS Immunization cooperative agreement with the Centers for Disease Control and Prevention (CDC) and activities in the CDC’s Immunization Program Operations Manual (IPOM). LHD contract requirements are based on the CDC’s current IPOM and are updated annually.

Documents

Contractor's Guide
This manual is intended as a resource to contracted LHDs in implementing required activities under the immunization contract and will also describe contract monitoring activities that will be conducted during the contract period.

• FY2023 Contractors Guide (PDF) (rev. 09/2022)
• FY2022 Contractors Guide (PDF) (rev. 12/2021)
• FY2021 Contractors Guide (PDF) (rev. 07/2020) 
• FY2020 Contractors Guide (PDF) (rev. 09/2019)
• FY2019 Contractors Guide (PDF) (rev. 10/2018)
• FY2018 Contractors Guide (PDF) (rev. 11/2017)  

Contract Review Tool (formerly the On-Site Evaluation Report) 
The Contract Review Tool is the document reviewers will use to evaluate program activities. Responsible Entities may find it helpful to use this form as a self-assessment tool to prepare for site reviews. 

• FY2023 Contract Review Tool (PDF) (rev. 09/2022)
• FY2022 Contract Review Tool (PDF) (rev. 09/2021)
• FY2021 Contract Review Tool (PDF) (rev. 06/2020)
• FY2020 Contract Review Tool (PDF) (rev. 10/2019)
• FY2019 On-Site Evaluation Report Form (PDF) (rev. 03/2019) 
• FY2018 On-Site Evaluation Report Form (PDF) (rev. 01/2018)  

Contract Review Tool Instructions (formerly the On-Site Evaluation Report Instructions) 
This document provides instructions on how to fill out the evaluation report. 

• FY2023 Contract Review Tool Instructions (PDF) (rev. 09/2022)
• FY2022 Contract Review Tool Instructions (PDF) (rev. 09/2021)
• FY2021 Contract Review Tool Instructions (PDF) (rev. 06/2020)
• FY2020 Contract Review Tool Instructions (PDF) (rev. 09/2019)
• FY2019 On-Site Evaluation Report Instructions (PDF) (rev. 03/2019)  
• FY2018 On-Site Evaluation Report Instructions (PDF) (rev. 01/2018)

Statement of Work 
This document includes performance measures, reports due, schedule, billing instructions, and special provisions that are an essential part of the contract.

• FY2022 Statement of Work (PDF) (11/2021)
• FY2021 Statement of Work (PDF) (09/2020)
• FY2020 Statement of Work (PDF) (09/2019)
• FY2019 SOW (PDF) (10/2018)
• FY2018 SOW (PDF) (12/2016)

Work Plan (Program activities were moved to the Contractor’s Guide and Statement of Work only beginning FY2020)
The Work Plan contains required activities for contracted local health departments.  Work Plans from previous years are listed for historical purposes.      

• FY2019 Work Plan (PDF) (3/2018)
• FY2018 Work Plan (PDF) (1/2017) 

Tools

• FY2023 LHD Quarterly Progress Report (Alchemer/Survey Gizmo)
  Local Health Department staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2023 PHR Quarterly Progress Report (Alchemer/Survey Gizmo)
  Public Health Region staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2022 LHD Quarterly Progress Report (Alchemer/Survey Gizmo)
  Local Health Department staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2022 PHR Quarterly Progress Report (Alchemer/Survey Gizmo)
  Public Health Region staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2021 LHD Quarterly Progress Report (Alchemer/Survey Gizmo)
  Local Health Department staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2021 PHR Quarterly Progress Report (Alchemer/Survey Gizmo)
  Public Health Region staff use this report to record quarterly activities for DSHS Public Health Clinics.
   
• FY2020 LHD Quarterly Report (Survey Gizmo)
  Local Health Department staff, use this link to report quarterly activities as per the Contractor's Guide.
   
• FY2020 PHR Quarterly Report  (SurveyGizmo)
  Public Health Region staff, use this link to report quarterly activities for DSHS Public Health Clinics.
   
• FY2019 PHR Quarterly Report (SurveyGizmo)

  Public Health Region staff, use this link to report quarterly activities for DSHS Public Health Clinics. 

• FY2019 LHD Quarterly Report (SurveyGizmo) 
  Local Health Department staff, use this link to report quarterly activities of as per the Contractor’s Guide.