HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.

Reporting Due Dates: for RWSD/AA/SS Section A (Form A)

Due Date	Report Name	Contract(s)	Report Period(s)	Months Contained in Report(s)
January 30, 2023	Contract Specific Detail - Section A	22-23 Part B 22-23 State-R	Q3 Q3	Cumulative including Oct., Nov., Dec. 2022
March 30, 2023	Contract Specific Detail - Section A	22-23 SS	Q2	Cumulative including Dec. 2022, Jan., and Feb. 2023
March 31, 2023	Program Progress Report	HOPWA 2022	Semi-Annual	Covers 9/01/22-2/28/23
April 30, 2023	Contract Specific Detail - Section A	22-23 Part B 22-23 State-R	Q4 Q4	Cumulative including Jan., Feb., March 2023
April 30,2023 or 30 days after execution	Contract Specific Detail - Section A	23-24 Part B 23-24 State-R	Initial Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
May 30, 2023	Contract Specific Detail - Section A Annual Narrative Progress Report-B	22-23 Part B 22-23 State-R 22-23 SS	Final Final Q3	Cumulative for year RWSD: Apr 2023-March 2024 State-R: Apr 2023-March 2024 SS: Sept 2022 - March 2023 (7 months)
June 30,2023	Contract Specific Detail - Section A	22-23 SS	Q3	Cumulative including March, April, May 2023
July 30,2023	Contract Specific Detail- Section A	23-24 Part B 23-24 State-R	Q1 Q1	Cumulative including Apr., May, June 2024
September 30, 2023 Or 30 day safter contract execution	Contract Specific Detail-Section A	23-24 SS	Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
September 30, 2023	Contract Specific Detail-Section A	22-23 SS	Q4	Cumulative including June, July, August 2023
October 15, 2023	Program Progress Report	HOPWA 2022	Year-End	Covers 9/01/22-8/31/23 (cumulative)
October 30, 2023	Contract Specific Detail-Section A Narrative Progress Report	23-24 Part B 23-24 State-R 22-23 SS	Q2 Q2 Final	Cumulative including RWSD: July, August, September 2023 State-R: July, August, September 2023 SS: September 2022-August 2023
December 30, 2023	Contract Specific Detail-Section A	23-24 SS	Q1	Cumulative including September, October, November 2023
January 30, 2024	Contract Specific Detail - Section A	23-24 Part B 23-24 State-R	Q3 Q3	Cumulative including Oct., Nov., Dec. 2023
March 30, 2024	Contract Specific Detail - Section A	23-24 SS	Q2	Cumulative including Dec. 2023, Jan., and Feb. 2024
March 31, 2024	Program Progress Report	HOPWA 2023	Semi-Annual	Covers 9/01/23-2/28/24
April 30, 2024	Contract Specific Detail - Section A	23-24 Part B 23-24 State-R	Q4 Q4	Cumulative including Jan., Feb., March 2024
April 30,2024 or 30 days after execution	Contract Specific Detail - Section A	24-25 Part B 24-25 State-R	Initial Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
May 30, 2024	Contract Specific Detail - Section A Annual Narrative Progress Report-B	23-24 Part B 23-24 State-R 23-24 SS	Final Final Q3	Cumulative for year RWSD: Apr 2023-March 2024 State-R: Apr 2023-March 2024 SS: Sept 2023 - March 2024 (7 months)
June 30,2024	Contract Specific Detail - Section A	23-24 SS	Q3	Cumulative including March, April, May 2024
July 30,2024	Contract Specific Detail- Section A	24-25 Part B 24-25 State-R	Q1 Q1	Cumulative including Apr., May, June 2024
September 30, 2024 Or 30 day safter contract execution	Contract Specific Detail-Section A	24-25 SS	Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
September 30, 2024	Contract Specific Detail-Section A	23-24 SS	Q4	Cumulative including June, July, August 2024
October 15, 2024	Program Progress Report	HOPWA 2023	Year-End	Covers 9/01/23-8/31/24
October 30, 2024	Contract Specific Detail-Section A Narrative Progress Report	24-25 Part B 24-25 State-R 23-24 SS	Q2 Q2 Final	Cumulative including RWSD: July, August, September 2023 State-R: July, August, September 2023 SS: September 2022-August 2023
December 30, 2024	Contract Specific Detail-Section A	24-25 SS	Q1	Cumulative including September, October, November 2024

Notes:
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due.
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:

Supplemental Award

HRSA supplemental contract year	To/From on DSHS contract (split by RW yr)	Naming Convention
9/30/15-9/29/16	4/1/16-9/29/16	15-16 Part B Supp
9/30/16-9/29/17	9/30/16-3/31/17	16-17 Part B Supp 1
9/30/16-9/29/17	4/1/17-9/29/17	16-17 Part B Supp 2