HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.

Reporting Due Dates: for RWSD/AA/SS Section A (Form A)

Due Date	Report Name	Contract(s)	Report Period(s)	Months Contained in Report(s)
December 30, 2019	Contract Specific Detail - Section A	19-20 SS	Q1	Cumulative including Sept, Oct, Nov 2019
January 30, 2020	Contract Specific Detail - Section A	19-20 Part B 19-20 State-R	Q3 Q3	Cumulative including Oct, Nov, Dec 2019
October 15, 2020	Program Progress Report	HOPWA 2019	Year-End	Covers 02/01/19 – 08/31/20 (Cumulative)
March 30, 2020	Contract Specific Detail - Section A	19-20 SS	Q2	Cumulative including Dec 2019, Jan and Feb 2020
April 30, 2020	Contract Specific Detail - Section A	19-20 Part B 19-20 State-R	Q4 Q4	Cumulative including Jan, Feb, March 2020
April 30, 2020 or 30 days after contract execution	Contract Specific Detail - Section A	20-21 Part B 20-21 State-R	Initial Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
May 30, 2020	Contract Specific Detail-Section A Annual Narrative Progress Report – Section B	19-20 Part B 19-20 State-R 19-20 SS	Final Final Q3	Cumulative for year RWSD: Apr 2019-March 2020 STATE-R: Apr 2019-March 2020 SS: Sept 2019 - March 2020 (7 months)
June 30, 2020	Contract Specific Detail - Section A	19-20 SS	Q3	Cumulative including March, April, May 2020
July 30, 2020	Contract Specific Detail - Section A	20-21 Part B 20-21 State-R	Q1 Q1	Cumulative including Apr, May, June 2020
September 30, 2020 or 30 days after contract execution	Contract Specific Detail - Section A	20-21 SS	Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
September 30, 2020	Contract Specific Detail - Section A	19-20 SS	Q4	Cumulative including June, July, August 2020
October 30, 2020	Contract Specific Detail -Section A Semi-Annual Narrative Progress Report -Section B	20-21 Part B 20-21 State-R 19-20 SS	Q2 Q2 Final	Cumulative including RWSD: July, Aug, Sept 2020 STATE-R: July, Aug, Sept 2020 SS: Sept 2019-August 2020
December 30, 2020	Contract Specific Detail - Section A	20-21 SS	Q1	Cumulative including Sept, Oct, Nov 2020
January 30, 2021	Contract Specific Detail - Section A	20-21 Part B 20-21 State-R	Q3 Q3	Cumulative including Oct, Nov, Dec 2020
March 30, 2021	Contract Specific Detail - Section A	20-21 SS	Q2	Cumulative including Dec 2020, Jan and Feb 2021
March 31, 2021	Program Progress Report	HOPWA 2020	Semi-Annual	Covers 09/01/20 – 02/28/21
April 30, 2021	Contract Specific Detail - Section A	20-21 Part B 20-21 State-R	Q4 Q4	Cumulative including Jan, Feb, March 2021
April 30, 2021 or 30 days after contract execution	Contract Specific Detail - Section A	21-22 Part B 21-22 State-R	Initial Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
May 30, 2021	Contract Specific Detail -Section A Annual Narrative Progress Report - Section B	20-21 Part B 20-21 State-R 20-21 SS	Final Final Q3	Cumulative for year RWSD: Apr 2020-March 2021 State-R: Apr 2020-March 2021 SS: Sept 2020 - March 2021 (7 months)
June 30, 2021	Contract Specific Detail - Section A	20-21 SS	Q3	Cumulative including March, April, May 2021
July 30, 2021	Contract Specific Detail - Section A	20-21 Part B 20-21 State-R	Q1 Q1	Cumulative including Apr, May, June 2021
September 30, 2021 or 30 days after contract execution	Contract Specific Detail - Section A	21-22 SS	Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
September 30, 2021	Contract Specific Detail - Section A	20-21 SS	Q4	Cumulative including June, July, August 2021
October 15, 2021	Program Progress Report	HOPWA 2020	Year-End	Covers 09/01/20 – 08/31/21 (Cumulative)
October 30, 2021	Contract Specific Detail-Section A Semi-Annual Narrative Progress Report	21-22 Part B 21-22 State-R 20-21 SS	Q2 Q2 Final	Cumulative including RWSD: July, Aug, Sept 2021 State-R: July, Aug, Sept 2021 SS: Sept 2020-August 2021
December 30, 2021	Contract Specific Detail - Section A	21-22 SS	Q1	Cumulative including Sept, Oct, Nov 2021
January 30, 2022	Contract Specific Detail - Section A	21-22 Part B 21-22 State-R	Q3 Q3	Cumulative including Oct, Nov, Dec 21
March 30, 2022	Contract Specific Detail - Section A	21-22 SS	Q2	Cumulative including Dec 2021, Jan and Feb 2022
March 31, 2022	Program Progress Report	HOPWA 2021	Semi-Annual	Covers 09/01/21 – 02/28/22
April 30, 2022	Contract Specific Detail - Section A	21-22 Part B 21-22 State-R	Q4 Q4	Cumulative including Jan, Feb, March 2022
April 30, 2022 or 30 days after execution	Contract Specific Detail - Section A	22-23 Part B 22-23 State-R	Initial Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.
May 30, 2022	Contract Specific Detail -Section A Annual Narrative Progress Report - Section B	21-22 Part B 21-22 State-R 18-19 SS	Final Final Q3	Cumulative for year RWSD: Apr 2021-March 2022 State-R: Apr 2021-March 2022 SS: Sept 2021 - March 2022 (7 months)
June 30, 2022	Contract Specific Detail - Section A	21-22 SS	Q3	Cumulative including March, April, May 2022
July 30, 2022	Contract Specific Detail - Section A	22-23 Part B 22-23 State-R	Q1 Q1	Cumulative including Apr, May, June 2022
September 30, 2022 or 30 days after contract execution	Contract Specific Detail - Section A	22-23 SS	Initial	Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
September 30, 2022	Contract Specific Detail - Section A	21-22 SS	Q4	Cumulative including June, July, August 2022
October 15, 2022	Program Progress Report	HOPWA 2021	Year-End	Covers 09/01/21 – 08/31/22 (Cumulative)
October 30, 2022	Contract Specific Detail-Section A Semi-Annual Narrative Progress Report	22-23 Part B 22-23 State-R 21-22 SS	Q2 Q2 Final	Cumulative including RWSD: July, Aug, Sept 2022 State-R: July, Aug, Sept 2022 SS: Sept 2021-August 2022
December 30, 2022	Contract Specific Detail - Section A	21-22 SS	Q1	Cumulative including Sept, Oct, Nov 2022

Notes:
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due.
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:

Supplemental Award

HRSA supplemental contract year	To/From on DSHS contract (split by RW yr)	Naming Convention
9/30/15-9/29/16	4/1/16-9/29/16	15-16 Part B Supp
9/30/16-9/29/17	9/30/16-3/31/17	16-17 Part B Supp 1
9/30/16-9/29/17	4/1/17-9/29/17	16-17 Part B Supp 2