HIV Services Program Reports
Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.
Reporting Due Dates: for RWSD/AA/SS Section A (Form A)
Due Date | Report Name | Contract(s) | Report Period(s) |
Months Contained in Report(s) |
---|---|---|---|---|
December 30, 2019 |
Contract Specific Detail - Section A |
19-20 SS |
Q1 |
Cumulative including |
January 30, 2020 |
Contract Specific Detail - Section A |
19-20 Part B 19-20 State-R |
Q3 Q3 |
Cumulative including |
October 15, 2020 |
Program Progress Report |
HOPWA 2019 |
Year-End |
Covers 02/01/19 – 08/31/20 (Cumulative) |
March 30, 2020 |
Contract Specific Detail - Section A |
19-20 SS |
Q2 |
Cumulative including |
April 30, 2020 |
Contract Specific Detail - Section A |
19-20 Part B 19-20 State-R |
Q4 Q4 |
Cumulative including |
April 30, 2020 |
Contract Specific Detail - Section A |
20-21 Part B 20-21 State-R |
Initial Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. |
May 30, 2020 |
Contract Specific Detail-Section A |
19-20 Part B 19-20 State-R |
Final Final Q3 |
Cumulative for year SS: Sept 2019 - March 2020 (7 months) |
June 30, 2020 |
Contract Specific Detail - Section A |
19-20 SS |
Q3 |
Cumulative including |
July 30, 2020 |
Contract Specific Detail - Section A |
20-21 Part B 20-21 State-R |
Q1 |
Cumulative including |
September 30, 2020 |
Contract Specific Detail - Section A |
20-21 SS |
Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served |
September 30, 2020 |
Contract Specific Detail - Section A |
19-20 SS |
Q4 |
Cumulative including |
October 30, 2020 |
Contract Specific Detail -Section A |
20-21 Part B 20-21 State-R |
Q2 |
Cumulative including SS: Sept 2019-August 2020 |
December 30, 2020 |
Contract Specific Detail - Section A |
20-21 SS |
Q1 |
Cumulative including |
January 30, 2021 |
Contract Specific Detail - Section A |
20-21 Part B |
Q3 Q3 |
Cumulative including |
March 30, 2021 |
Contract Specific Detail - Section A |
20-21 SS |
Q2 |
Cumulative including |
March 31, 2021 |
Program Progress Report |
HOPWA 2020 |
Semi-Annual |
Covers 09/01/20 – 02/28/21 |
April 30, 2021 |
Contract Specific Detail - Section A |
20-21 Part B |
Q4 |
Cumulative including |
April 30, 2021 |
Contract Specific Detail - Section A |
21-22 Part B |
Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. |
May 30, 2021 |
Contract Specific Detail -Section A |
20-21 Part B 20-21 SS |
Final Q3 |
Cumulative for year SS: Sept 2020 - March 2021 (7 months) |
June 30, 2021 |
Contract Specific Detail - Section A |
20-21 SS |
Q3 |
Cumulative including |
July 30, 2021 |
Contract Specific Detail - Section A |
20-21 Part B |
Q1 |
Cumulative including |
September 30, 2021 |
Contract Specific Detail - Section A |
21-22 SS |
Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served |
September 30, 2021 |
Contract Specific Detail - Section A |
20-21 SS |
Q4 |
Cumulative including |
October 15, 2021 |
Program Progress Report |
HOPWA 2020 |
Year-End |
Covers 09/01/20 – 08/31/21 (Cumulative) |
October 30, 2021 |
Contract Specific Detail-Section A |
21-22 Part B 21-22 State-R 20-21 SS |
Q2 |
Cumulative including State-R: July, Aug, Sept 2021 SS: Sept 2020-August 2021 |
December 30, 2021 |
Contract Specific Detail - Section A |
21-22 SS |
Q1 |
Cumulative including |
January 30, 2022 |
Contract Specific Detail - Section A |
21-22 Part B 21-22 State-R |
Q3 |
Cumulative including |
March 30, 2022 |
Contract Specific Detail - Section A |
21-22 SS |
Q2 |
Cumulative including |
March 31, 2022 |
Program Progress Report |
HOPWA 2021 |
Semi-Annual |
Covers 09/01/21 – 02/28/22 |
April 30, 2022 |
Contract Specific Detail - Section A |
21-22 Part B 21-22 State-R |
Q4 |
Cumulative including |
April 30, 2022 |
Contract Specific Detail - Section A |
22-23 Part B |
Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. |
May 30, 2022 |
Contract Specific Detail -Section A |
21-22 Part B 21-22 State-R 18-19 SS |
Final |
Cumulative for year SS: Sept 2021 - March 2022 (7 months) |
June 30, 2022 |
Contract Specific Detail - Section A |
21-22 SS |
Q3 |
Cumulative including |
July 30, 2022 |
Contract Specific Detail - Section A |
22-23 Part B |
Q1 |
Cumulative including |
September 30, 2022 |
Contract Specific Detail - Section A |
22-23 SS |
Initial |
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served |
September 30, 2022 |
Contract Specific Detail - Section A |
21-22 SS |
Q4 |
Cumulative including |
October 15, 2022 |
Program Progress Report |
HOPWA 2021 |
Year-End |
Covers 09/01/21 – 08/31/22 (Cumulative) |
October 30, 2022 |
Contract Specific Detail-Section A |
22-23 Part B 22-23 State-R 21-22 SS |
Q2 |
Cumulative including State-R: July, Aug, Sept 2022 SS: Sept 2021-August 2022 |
December 30, 2022 |
Contract Specific Detail - Section A |
21-22 SS |
Q1 |
Cumulative including |
Notes:
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due.
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:
Supplemental Award
HRSA supplemental contract year | To/From on DSHS contract (split by RW yr) | Naming Convention |
---|---|---|
9/30/15-9/29/16 | 4/1/16-9/29/16 | 15-16 Part B Supp |
9/30/16-9/29/17 | 9/30/16-3/31/17 | 16-17 Part B Supp 1 |
9/30/16-9/29/17 | 4/1/17-9/29/17 | 16-17 Part B Supp 2 |
HIV Services Program Reports