HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.
 

Reporting Due Dates: for RWSD/AA/SS Section A (Form A)

Due Date Report Name Contract(s) Report
Period(s)
Months Contained in Report(s)

December 30, 2019

Contract Specific Detail - Section A

19-20 SS

Q1

Cumulative including
Sept, Oct, Nov 2019

January 30, 2020

Contract Specific Detail - Section A

19-20 Part B

19-20 State-R

Q3

Q3

Cumulative including
Oct, Nov, Dec 2019

October 15, 2020

Program Progress Report

HOPWA 2019

Year-End

Covers 02/01/19 – 08/31/20 (Cumulative)

March 30, 2020

Contract Specific Detail - Section A

19-20 SS

Q2

Cumulative including
Dec 2019, Jan and Feb 2020

April 30, 2020

Contract Specific Detail - Section A

19-20 Part B

19-20 State-R

Q4

Q4

Cumulative including
Jan, Feb, March 2020

April 30, 2020
or
30 days after contract execution

Contract Specific Detail - Section A

20-21 Part B

20-21 State-R
 

Initial

Initial
 

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

May 30, 2020

Contract Specific Detail-Section A
Annual Narrative Progress Report – Section B

19-20 Part B

19-20 State-R
19-20 SS
 

Final

Final

Q3

Cumulative for year
RWSD: Apr 2019-March 2020
STATE-R: Apr 2019-March 2020

SS: Sept 2019 - March 2020 (7 months)

June 30, 2020

Contract Specific Detail - Section A

19-20 SS

Q3

Cumulative including
March, April, May 2020

July 30, 2020

Contract Specific Detail - Section A

20-21 Part B

20-21 State-R

Q1
Q1

Cumulative including
Apr, May, June 2020

September 30, 2020
or
30 days after contract execution

Contract Specific Detail - Section A

20-21 SS

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served

September 30, 2020

Contract Specific Detail - Section A

19-20 SS

Q4

Cumulative including
June, July, August 2020

October 30, 2020

Contract Specific Detail -Section A
Semi-Annual Narrative Progress Report -Section B

20-21 Part B

20-21 State-R
19-20 SS

Q2
Q2
Final

Cumulative including
RWSD: July, Aug, Sept 2020
STATE-R: July, Aug, Sept 2020

SS: Sept 2019-August 2020

December 30, 2020

Contract Specific Detail - Section A

20-21 SS

Q1

Cumulative including
Sept, Oct, Nov 2020

January 30, 2021

Contract Specific Detail - Section A

20-21 Part B
20-21 State-R

Q3

Q3

Cumulative including
Oct, Nov, Dec 2020

March 30, 2021

Contract Specific Detail - Section A

20-21 SS

Q2

Cumulative including
Dec 2020, Jan and Feb 2021

March 31, 2021

Program Progress Report

HOPWA 2020

Semi-Annual

Covers 09/01/20 – 02/28/21

April 30, 2021

Contract Specific Detail - Section A

20-21 Part B
20-21 State-R

Q4
Q4

Cumulative including
Jan, Feb, March 2021

April 30, 2021
or
30 days after contract execution

Contract Specific Detail - Section A

21-22 Part B
21-22 State-R

Initial
Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

May 30, 2021

Contract Specific Detail -Section A
Annual Narrative Progress Report - Section B

20-21 Part B
20-21 State-R

20-21 SS

Final
Final

Q3

Cumulative for year
RWSD: Apr 2020-March 2021
State-R: Apr 2020-March 2021

SS: Sept 2020 - March 2021 (7 months)

June 30, 2021

Contract Specific Detail - Section A

20-21 SS

Q3

Cumulative including
March, April, May 2021

July 30, 2021

Contract Specific Detail - Section A

20-21 Part B
20-21 State-R

Q1
Q1

Cumulative including
Apr, May, June 2021

September 30, 2021
or
30 days after contract execution

Contract Specific Detail - Section A

21-22 SS

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served

September 30, 2021

Contract Specific Detail - Section A

20-21 SS

Q4

Cumulative including
June, July, August 2021

October 15, 2021

Program Progress Report

HOPWA 2020

Year-End

Covers 09/01/20 – 08/31/21 (Cumulative)

October 30, 2021

Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report

21-22 Part B

21-22 State-R

20-21 SS

Q2
Q2
Final

Cumulative including
RWSD: July, Aug, Sept 2021

State-R: July, Aug, Sept 2021

SS: Sept 2020-August 2021

December 30, 2021

Contract Specific Detail - Section A

21-22 SS

Q1

Cumulative including
Sept, Oct, Nov 2021

January 30, 2022

Contract Specific Detail - Section A

21-22 Part B

21-22 State-R

Q3
Q3

Cumulative including
Oct, Nov, Dec 21

March 30, 2022

Contract Specific Detail - Section A

21-22 SS

Q2

Cumulative including
Dec 2021, Jan and Feb 2022

March 31, 2022

Program Progress Report

HOPWA 2021

Semi-Annual

Covers 09/01/21 – 02/28/22

April 30, 2022

Contract Specific Detail - Section A

21-22 Part B

21-22 State-R

Q4
Q4

Cumulative including
Jan, Feb, March 2022

April 30, 2022
or
30 days after execution

Contract Specific Detail - Section A

22-23 Part B
22-23 State-R

Initial
Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

May 30, 2022

Contract Specific Detail -Section A
Annual Narrative Progress Report - Section B

21-22 Part B

21-22 State-R

18-19 SS

Final
Final
Q3

Cumulative for year
RWSD: Apr 2021-March 2022
State-R: Apr 2021-March 2022

SS: Sept 2021 - March 2022 (7 months)

June 30, 2022

Contract Specific Detail - Section A

21-22 SS

Q3

Cumulative including
March, April, May 2022

July 30, 2022

Contract Specific Detail - Section A

22-23 Part B
22-23 State-R

Q1
Q1

Cumulative including
Apr, May, June 2022

September 30, 2022
or
30 days after contract execution

Contract Specific Detail - Section A

22-23 SS

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served

September 30, 2022

Contract Specific Detail - Section A

21-22 SS

Q4

Cumulative including
June, July, August 2022

October 15, 2022

Program Progress Report

HOPWA 2021

Year-End

Covers 09/01/21 – 08/31/22 (Cumulative)

October 30, 2022

Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report

22-23 Part B

22-23 State-R

21-22 SS

Q2
Q2
Final

Cumulative including
RWSD: July, Aug, Sept 2022

State-R: July, Aug, Sept 2022

SS: Sept 2021-August 2022

December 30, 2022

Contract Specific Detail - Section A

21-22 SS

Q1

Cumulative including
Sept, Oct, Nov 2022

Notes:
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due. 
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:
 

Supplemental Award

HRSA supplemental contract year To/From on DSHS contract (split by RW yr) Naming Convention
9/30/15-9/29/16 4/1/16-9/29/16 15-16 Part B Supp
9/30/16-9/29/17 9/30/16-3/31/17 16-17 Part B Supp 1
9/30/16-9/29/17 4/1/17-9/29/17 16-17 Part B Supp 2

 

HIV Services Program Reports

Title
Instructions for Completing and Submitting the DSHS Annual and Semi-Annual COVID CARES Act Progress Report
DSHS Annual and Semi-Annual Progress Report
DSHS Annual and Semi-Annual Data Reporting Table
Quarterly Report for MAI - The Montrose Clinic
Quarterly Report for MAI - Prism Health North Texas
Quarterly Report for MAI - TDCJ
Quarterly Report for MAI - UTMB