HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.
 

Reporting Due Dates: for RWSD/AA/SS Section A (Form A)

Due Date Report Name Contract(s) Report
Period(s)
Months Contained in Report(s)

January 30, 2023

Contract Specific Detail - Section A

22–23 Part B

22–23 State-R

Q3

Q3

Cumulative including Oct., Nov., Dec. 2022

March 30, 2023

Contract Specific Detail - Section A

22–23 SS

Q2

Cumulative including Dec. 2022, Jan., and Feb. 2023

March 31, 2023

Program Progress Report

HOPWA 2022

Semi-Annual

Covers 9/01/22–2/28/23

April 30, 2023

Contract Specific Detail - Section A

22–23 Part B

22–23 State-R

Q4

Q4

Cumulative including Jan., Feb., March 2023

April 30,2023

or

30 days after execution

Contract Specific Detail - Section A

23–24 Part B

23–24 State-R

Initial

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

May 30, 2023

Contract Specific Detail - Section A

Annual Narrative Progress Report-B

22–23 Part B

22–23 State-R

22–23 SS

 

Final

Final

Q3

Cumulative for year

RWSD: Apr 2023–March 2024

State-R: Apr 2023–March 2024

SS: Sept 2022–March 2023 (7 months)

June 30,2023

Contract Specific Detail - Section A

22–23 SS

Q3

Cumulative including

March, April, May 2023

July 30,2023

Contract Specific Detail- Section A

23–24 Part B

23–24 State-R

Q1

Q1

Cumulative including Apr., May, June 2024

September 30, 2023

Or

30 day safter contract execution

Contract Specific Detail-Section A

23–24 SS

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

September 30, 2023

Contract Specific Detail-Section A

22–23 SS

Q4

Cumulative including June, July, August 2023

October 15, 2023

Program Progress Report

HOPWA 2022

Year-End

Covers 9/01/22–8/31/23 (cumulative)

October 30, 2023

Contract Specific Detail-Section A

Narrative Progress Report

23–24 Part B

23–24 State-R

22–23 SS

Q2

Q2

Final

Cumulative including

RWSD: July, August, September 2023

State-R: July, August, September 2023

SS: September 2022-August 2023

December 30, 2023

Contract Specific Detail-Section A

23–24 SS

Q1

Cumulative including September, October, November 2023

January 30, 2024

Contract Specific Detail - Section A

23–24 Part B

23–24 State-R

Q3

Q3

Cumulative including Oct., Nov., Dec. 2023

March 30, 2024

Contract Specific Detail - Section A

23–24 SS

Q2

Cumulative including Dec. 2023, Jan., and Feb. 2024

March 31, 2024

Program Progress Report

HOPWA 2023

Semi-Annual

Covers 9/01/23–2/28/24

April 30, 2024

Contract Specific Detail - Section A

23–24 Part B

23–24 State-R

Q4

Q4

Cumulative including Jan., Feb., March 2024

April 30,2024

or

30 days after execution

Contract Specific Detail - Section A

24–25 Part B

24–25 State-R

Initial

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

May 30, 2024

Contract Specific Detail - Section A

Annual Narrative Progress Report-B

23–24 Part B

23–24 State-R

23–24 SS

 

Final

Final

Q3

Cumulative for year

RWSD: Apr 2023–March 2024

State-R: Apr 2023–March 2024

SS: Sept 2023–March 2024 (7 months)

June 30,2024

Contract Specific Detail - Section A

23–24 SS

Q3

Cumulative including

March, April, May 2024

July 30,2024

Contract Specific Detail- Section A

24–25 Part B

24–25 State-R

Q1

Q1

Cumulative including Apr., May, June 2024

September 30, 2024

Or

30 days after contract execution

Contract Specific Detail-Section A

24–25 SS

Initial

Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served.

September 30, 2024

Contract Specific Detail-Section A

23–24 SS

Q4

Cumulative including June, July, August 2024

October 15, 2024

Program Progress Report

HOPWA 2023

Year-End

Covers 9/01/23–8/31/24

October 30, 2024

Contract Specific Detail-Section A

Narrative Progress Report

24–25 Part B

24-25 State–R

23–24 SS

Q2

Q2

Final

Cumulative including

RWSD: July, August, September 2023

State-R: July, August, September 2023

SS: September 2022–August 2023

December 30, 2024

Contract Specific Detail-Section A

24–25 SS

Q1

Cumulative including September, October, November 2024

Notes:
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1–8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due. 
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:
 

Supplemental Award

HRSA supplemental contract year To/From on DSHS contract (split by RW yr) Naming Convention
9/30/15–9/29/16 4/1/16–9/29/16 15–16 Part B Supp
9/30/16–9/29/17 9/30/16–3/31/17 16–17 Part B Supp 1
9/30/16–9/29/17 4/1/17–9/29/17 16–17 Part B Supp 2

 

HIV Services Program Reports

Title
Instructions for Completing and Submitting the DSHS Annual and Semi-Annual COVID CARES Act Progress Report
DSHS Annual and Semi-Annual Progress Report
DSHS Annual and Semi-Annual Data Reporting Table
Quarterly Report for MAI – The Montrose Clinic
Quarterly Report for MAI – Prism Health North Texas
Quarterly Report for MAI – TDCJ
Quarterly Report for MAI – UTMB