• DSHS HIV/STD Program

    Post Office Box 149347, MC 1873
    Austin, Texas 78714

    Phone: (512) 533-3000

    E-mail the HIV/STD Program

    E-mail data requests to HIV/STD Program - This email can be used to request data and statistics on HIV, TB, and STDs in Texas. It cannot be used to get treatment or infection history for individuals, or to request information on programs and services. Please do not include any personal, identifying health information in your email such as HIV status, Date of Birth, Social Security Number, etc.

    For treatment/testing history, please contact your local Health Department.

    For information on HIV testing and services available to Persons Living with HIV and AIDS, please contact your local HIV services organization.

HIV Services Program Reports

Contractors are required to collect and maintain relevant data documenting the progress toward the goals and objectives of their project as well as any other data requested by the DSHS. Contractors must demonstrate in the quarterly reports continuing efforts to assure that Ryan White monies are the payer of last resort through third party billing for all professional services, enrollment in available prescription plans and any other appropriate alternate payers.

Due Date Report Name Contract(s) Report
Period(s)
Months Contained in Report(s)
Reporting Due Dates: for RWSD/AA/SS Section A (Form A)
September 30, 2016
 or
30 days after contract execution
Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Initial
Initial
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
October 30, 2016
 or
30 days after contract execution
Contract Specific Detail - Section A  16-17 Part B Supp 1 Initial 9/30/16-3/31/17 (if awarded) Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (16-17 RW Supplemental Part 1 goes from 9/30/2016-3/31/2017)
October 30, 2016 Contract Specific Detail-Section A
Narrative Report - Section B
15-16 SS
16-17 Part B
15-16 Part B Supp
Final
Q2
Final
Cumulative including
SS: Sept 2015-August 2016
RWSD: July, Aug, Sept 2016
RWSupp: Apr 2016-Sept 2016
December 30, 2016 Contract Specific Detail - Section A 16-17 SS
16-17 State-R 
Q1
Q1
Cumulative including
Sept, Oct, Nov 2016
January 30, 2017 Contract Specific Detail - Section A 16-17 Part B
16-17 Part B Supp 1
Q3
Q1
Cumulative including
Oct, Nov, Dec 2016
February 28, 2017 Program Progress Report HOPWA 2016 Year-End August 1, 2016 through January 31, 2017
March 30, 2017 Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Q2
Q2
Cumulative including
Dec 2016, Jan and Feb 2017
April 30, 2017 Contract Specific Detail - Section A 16-17 Part B
16-17 Part B Supp 1
Q4
Q2
Cumulative including
Jan, Feb, March 2017
April 30, 2017
 or 
30 days after contract execution
Contract Specific Detail - Section A 17-18 Part B
16-17 Part B Supp 2
Initial
Initial
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (16-17 RW Supp Part 2 4/1/17-9/29/17)
May 30, 2017 Contract Specific Detail-Section A
Annual Narrative Progress Report
16-17 SS
16-17 State-R
16-17 Part B
16-17 Part B Supp 1
Q3
Q3
Final
Final
Cumulative including
SS & State-R Section B Narrative Only: Sept - March 2017
RWSD: Apr 2016-March 2017
RWSupp: Sept 30, 2016-March 31, 2017
June 30, 2017 Contract Specific Detail - Section A
16-17 SS
16-17 State-R  
Q3
Q3
Cumulative including
March, April, May 2017
July 30, 2017 Contract Specific Detail - Section A 17-18 Part B
16-17 Part B Supp 2
Q1
Q1
Cumulative including
Apr, May, June 2017

September 30, 2017
 or
30 days after contract execution

Contract Specific Detail - Section A 17-18 SS
17-18 State-R
Initial                                                                   
Initial
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served
September 30, 2017Contract Specific Detail - Section A 16-17 SS
16-17 State-R
Q4
Q4
Cumulative including 
June, July, August 2017 
October 30, 2017 Contract Specific Detail - Section A
16-17 SS
16-17 State-R
Final
Final
 September 2016-August 2017
October 30, 2017
 or
30 days after contract execution
Contract Specific Detail - Section A 17-18 Part B Supp 1Initial9/30/17-3/31/18 (if awarded) Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (17-18 RW Supplemental Part 1 goes from 9/30/2017-3/31/2018) 
October 30, 2017
Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report
16-17 SS
17-18 Part B
16-17 Part B Supp
Final
Q2
Final
Cumulative including
SS: Sept 2016-August 2017
RWSD: July, Aug, Sept 2017
RWSupp: Apr 2017-Sept 2017 
December 30, 2017
Contract Specific Detail - Section A17-18 SS
17-18 State-R
Q1
Q1 
Cumulative including
Sept, Oct, Nov 2017 
January 30, 2018
Contract Specific Detail - Section A17-18 Part B
17-18 Part B Supp 1 
Q3
Q1 
Cumulative including
Oct, Nov, Dec 2017 
February 28, 2018
Program Progress ReportHOPWA 2017 Year-EndAugust 1, 2017 through January 31, 2018 
March 30, 2018
Contract Specific Detail - Section A17-18 SS
17-18 State-R 
Q2
Q2 
Cumulative including
Dec 2017, Jan and Feb 2018 
April 30, 2018
Contract Specific Detail - Section A17-18 Part B
17-18 Part B Supp 1 
Q4
Q2 
Cumulative including
Jan, Feb, March 2018 
April 30, 2018
 or 
30 days after contract execution
Contract Specific Detail - Section A 18-19 Part B
17-18 Part B Supp 2
Initial
Initial 
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (17-18 RW Supp Part 2 4/1/18-9/29/18) 
May 30, 2018
Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report 
17-18 SS
17-18 State-R
17-18 Part B
17-18 Part B Supp 1 
Q3
Q3
Final
Final 
Cumulative including
SS & State-R Section B Narrative Only: Sept - March 2018
RWSD: Apr 2017-March 2018
RWSupp: Sept 30, 2017-March 31, 2018 
June 30, 2018
Contract Specific Detail - Section A17-18 SS
17-18 State-R 
Q3
Q3 
Cumulative including
March, April, May 2018 
July 30, 2018
Contract Specific Detail - Section A18-19 Part B
 Part B Supp 2 
Q1
Q1 
Cumulative including
Apr, May, June 2018
September 30, 2018
 or
30 days after contract execution
Contract Specific Detail - Section A 18-19 SS
18-19 State-R 
Initial
Initial 
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served 
September 30, 2018
Contract Specific Detail - Section A17-18 SS
17-18 State-R 
Q4
Q4 
Cumulative including 
June, July, August 2018 
October 30, 2018
Contract Specific Detail - Section A17-18 SS
17-18 State-R 
Final
Final 
September 2017-August 2018 
October 30, 2018
 or
30 days after contract execution

Contract Specific Detail - Section A18-19 Part B Supp 1Initial9/30/18-3/31/19 (if awarded) Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (18-19 RW Supplemental Part 1 goes from 9/30/2018-3/31/2019) 
October 30, 2018Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report 
17-18 SS
18-19 Part B
17-18 Part B Supp 2 
Final
Q2
Final 
Cumulative including
SS: Sept 2017-August 2018
RWSD: July, Aug, Sept 2018
RWSupp 2: Apr 2018-Sept 2018 
December 30, 2018
Contract Specific Detail - Section A18-19 SS
18-19 State-R 
Q1
Q1 
Cumulative including
Sept, Oct, Nov 2018 
January 30, 2019
Contract Specific Detail - Section A18-19 Part B
18-19 Part B Supp 1 
Q3
Q1 
Cumulative including
Oct, Nov, Dec 2018 
February 28, 2019
Program Progress ReportHOPWA 2018Year-EndAugust 1, 2018 through January 31, 2019
March 30, 2019
Contract Specific Detail - Section A18-19 SS
18-19 State-R 
Q2
Q2 
Cumulative including
Dec 2018, Jan and Feb 2019 
April 30, 2019
Contract Specific Detail - Section A18-19 Part B
18-19 Part B Supp 1 
Q4
Q2 
Cumulative including
Jan, Feb, March 2019 
April 30, 2019
 or 
30 days after contract execution
Contract Specific Detail - Section A19-20 Part B
18-19 Part B Supp 2 
Initial
Initial 
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (18-19 RW Supp Part 2 4/1/19-9/29/19)
May 30, 2019
Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report 
18-19 SS
18-19 State-R
18-19 Part B
18-19 Part B Supp 1 
Q3
Q3
Final
Final 
Cumulative including
SS & State-R Section B Narrative Only: Sept - March 2019
RWSD: Apr 2018-March 2019
RWSupp: Sept 30, 2018-March 31, 2019 
June 30, 2019
Contract Specific Detail - Section A18-19 SS
18-19 State-R 
Q3
Q3  
Cumulative including
March, April, May 2019 
July 30, 2019
Contract Specific Detail - Section A
19-20 Part B
Part B Supp 2 
Q1
Q1
Cumulative including
Apr, May, June 2019 
September 30, 2019
 or
30 days after contract execution
Contract Specific Detail - Section A19-20 SS
19-20 State-R 
Initial
Initial 
Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served 
September 30, 2019
Contract Specific Detail - Section A18-19 SS
18-19 State-R 
Q4
Q4 
Cumulative including 
June, July, August 2019 
October 30, 2019
Contract Specific Detail - Section A18-19 SS
18-19 State-R 
Final
Final 
September 2018-August 2019 
October 30, 2019
 or
30 days after contract execution
Contract Specific Detail - Section A19-20 Part B Supp 1Initial9/30/19-3/31/20 (if awarded) Contract set-up: Each contracted service (Primary & Secondary) has a contractor estimated average unit cost associated, units of service, and number of clients to be served. (19-20 RW Supplemental Part 1 goes from 9/30/2019-3/31/2020) 
October 30, 2019
Contract Specific Detail-Section A
Semi-Annual Narrative Progress Report 
18-19 SS
19-20 Part B
18-19 Part B Supp 2 
Final
Q2
Final 
Cumulative including
SS: Sept 2018-August 2019
RWSD: July, Aug, Sept 2019
RWSupp 2: Apr 2019-Sept 2020 

Notes: 
1) Report due dates that fall on a weekend or a holiday are due the next business day.
2) State Services Section A ARIES quarterly reports will continue to run on the state fiscal year (9/1-8/31) but State Services Section B Narrative Reports will be due when RWSD Section B Narrative Reports are due. 
3) Section B Narrative Reports are due for the RWSD Quarter 2 and the Final (due 30 days after Quarter 4).
4) Dates are subject to change.
5) The Supplemental award is split into 1st Part and 2nd Part due to crossing RW Part B year:

Supplemental Award
HRSA supplemental contract year 
To/From on DSHS contract (split by RW yr) Naming Convention
9/30/15-9/29/16
4/1/16-9/29/16 15-16 Part B Supp
9/30/16-9/29/17
9/30/16-3/31/17 16-17 Part B Supp 1
9/30/16-9/29/17
4/1/17-9/29/17 16-17 Part B Supp 2


HIV Services Program Reports
Title
Section B - Master (Word : 40 kB)
Quarterly Report for MAI - The Montrose Clinic (PDF : 114 kB)
Quarterly Report for MAI - Prism Health North Texas (PDF : 85 kB)
Quarterly Report for MAI - TDCJ (PDF : 111 kB)
Quarterly Report for MAI - UTMB (PDF : 110 kB)

Last updated January 8, 2019