EMS - Reporting Requirements

computer entry

What are EMS providers required to report?
EMS providers should report all runs. A run is a resulting action from a call for assistance where an EMS provider is dispatched to, responds to, provides care to, or transports a person.

Data Dictionaries      

Vendors - please use the DSHS NEMSIS XSD and Schematron for NEMSIS 3.3.4 posted on the nemsis.org website. Below is the NEMSIS v3.3.4 XML sample file.

What are the reportable data elements?

All of the required fields are listed in the applicable data dictionary.

NOTE: The EMS & Trauma Registries (EMS/TR) will only accept NEMSIS V3.3.4 data. 

How does an EMS provider send data?
Data should be sent electronically. The appropriate method is to establish an account with the EMS/TR and use the online system for submitting data. EMS providers may use their own software or the free online system for entering data. 

How often does an EMS provider send data?
Data should be submitted within three months from the date of an assistance call. The EMS/TR recommends that EMS providers and business associates submit data monthly. When there is no data for a particular month, the EMS provider shall submit No Reportable Data (NRD)using the online system within 90 days of that month.

If an EMS provider has just started submitting data, do they have to send in runs from previous months?
The rule requires that EMS providers submit all runs. The data amount and quality sent will affect EMS/Trauma Systems and Regional Advisory Council (RAC) funding. The amount and quality of data sent in will also affect data reports generated by the EMS/TR.

Can an EMS provider submit data through a business associate e.g., RAC, billing agency, etc.?
Yes, EMS providers may submit data through a business associate. However, it is the ultimate responsibility of the individual EMS provider to ensure that its data is accurate and accepted into the EMS/TR.

 Sample BAA

This is a sample BAA only. Each 3rd party/Billing company should have their own BAA forms to provide customers. BAAs must include the effective date and be signed and dated by both parties.