Long-Term Acute Care (LTAC) Rehab

EMS/TR Reporting Requirements

What are Long-term Acute Care (LTAC) or rehabilitation facilities required to report?

LTACs and rehabilitation facilities are to report all traumatic brain injuries (TBI) and spinal cord injuries (SCI) to the EMS & Trauma Registries (EMS/TR).

Data Dictionary
Traumatic Brain Injury (TBI) / Spinal Cord Injury (SCI) Data Dictionary

What are the reportable data elements?
For TBIs and SCIs, all of the required fields listed in the data dictionary, in the file format described in the data dictionary.

How does a LTAC or Rehabilitation facility send data?
For TBIs and SCIs, data should be sent electronically. The appropriate method is to establish an account with the EMS/TR and use the online system for submitting data.

How often does a LTAC or Rehabilitation facility send data?
Data should be submitted within three months from the date of discharge. The EMS/TR recommends that LTACs, rehabilitation facilities, and business associates submit data monthly. 

If a LTAC or rehabilitation facility has just started submitting data, do they have to send records from previous months?
The rules require LTACs and rehabilitation facilities to submit data. The amount and quality of data sent in will affect data reports generated by the EMS/TR.

May a LTAC or rehabilitation facility submit data through a business associate e.g., RAC, billing agency, etc.?
Yes, LTACs and rehabilitation facilities are allowed to submit through a business associate. However, it is the responsibility of the individual LTAC or rehabilitation facility to ensure that its data is accepted into the EMS/TR.

Sample BAA

This is a sample BAA only. Each 3rd party/Billing company should have their own BAA forms to provide customers. BAAs must include the effective date and be signed and dated by both parties.