Justice of the Peace Requirements

For Emergency Medical Services and Trauma Registries (EMSTR) Reporting

Frequently Asked Questions

What are justices of the peace required to report?

Justices of the peace must report all traumatic brain injuries (TBIs), spinal cord injuries (SCIs), and submersions to the EMS and Trauma Registries (EMSTR) online reporting system. Justices of the peace are not required to report any data to the online reporting system if the medical examiner in their region is responsible for all inquests. In the event a justice of the peace does complete an inquest and any of the above reportable injuries are suspected, please report them to the EMSTR system.

Data Dictionary

Requirements Flyer

Justice of the Peace User Guide (PDF)

What are the reportable data elements?

All of the required fields for TBIs, SCIs, and submersions are listed in the applicable data dictionary.

Note: The EMSTR no longer accepts paper records.

How does a justice of the peace send data?

For TBIs, SCIs, and submersions, data is sent electronically. The appropriate method is to establish an account with EMSTR and use the online system for submitting data. A justice of the peace may use the free online system for entering data.

How often does a justice of the peace send data?

Data is submitted within 90 days from the identification of a required reportable event. EMSTR recommends that a justice of the peace submit data monthly.

If a justice of the peace has just started submitting data, do they have to send records from previous months?

The rule requires a justice of the peace to submit all data. The amount and quality of data sent in may affect data reports generated by the EMSTR.   

May a justice of the peace submit data through a business associate e.g., local health department, RAC, billing agency, etc.?

Yes, a justice of the peace may submit through a business associate. However, it is the ultimate responsibility of the individual justice of the peace to ensure data is accurate and accepted into the EMSTR. A justice of the peace must have a Business Associate Agreement (BAA) with the third party vendor on file with EMSTR before EMSTR will accept records from the third party vendor.

BAA Process

Sample BAA

This is a sample BAA only. Each 3rd party/billing company should have their own BAA forms to provide customers. BAAs must include the effective date and be signed and dated by both parties.