Budgeted amounts – Basing charged expenditures and payroll based on what is budgeted for the grants (also known as "percentage of funding") is not acceptable. Budgets are targets but do not reflect what actually occurs.
Even Splits – An even split requires a sufficient and reasonable written explanation. If these two grants each had the same number of full-time employees and their usage of supplies was similar, then an even split may be considered an acceptable methodology for allocating the cost of supplies. For example, if a grantee has 2 grants with DSHS and purchases supplies that benefit both programs, it is not acceptable to split the costs 50/50 for no other reason than there are two grants. Similarly, if an employee works on 3 grants, a 1/3 split of hours worked would not be acceptable.
No established methodology – Charges based on available funds, or the amount of money available in the fiscal year.