Forms and Documents


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Find the Document You're Looking for:

Forms for the General Public

  • Consent Forms for the Public – Minors and Adults
  • Immunization Record Request
  • Withdrawal Form

Providers and Organizations

  • Newborn Registration Form
  • Manuals for Providers and Organizations

Disaster Information Retention Consent Forms

  • Consent Form for First Responders and Family Members
  • Disaster Information Retention Form

Print or order in quantity. For assistance, call the Immunization Unit at (800) 252-9152. 

ImmTrac2 Forms & Documents

Stock #            Title
Consent Forms for Minors and Adults:
Immunization Registry (ImmTrac2) - Minor Consent Form (Bilingual) (rev. 02/2022) 
Use this form to register your child, aged 17 and younger, in ImmTrac2.
Birth registrars: DO NOT use this form. See F11-11936 below.

Immunization Registry (ImmTrac2) - Adult Consent Form (Bilingual) (rev. 02/2022)
Use this form to register as an adult (aged 18 and older) in ImmTrac2. 
Request an Immunization Record:
Immunization Registry (ImmTrac2) Authorization to Release Official Immunization History (Bilingual) (rev. 02/2022)
Use this form to authorize the release of your or your child's ImmTrac2 records.
 ImmTrac2 Withdrawal Forms:
Immunization Registry (ImmTrac2) - Withdrawal of Consent and Confirmation Form (Bilingual) (rev. 02/2022)
Use this form to withdraw your child or yourself from participation in ImmTrac2. 

Stock #          
Newborn Consent Form:
F11-11936 ImmTrac2 Newborn Registration Form (Bilingual) (rev. 02/2022)
Use this form to grant or deny newborn registration in ImmTrac2.
For use by birth registrars only.
Data Exchange Resources:
11-16666Bidirectional Data Exchange Onboarding Guide (rev. 08/2022)
11-16669ImmTrac2-Data Exchange Guide: How to Resolve Errors IEE-201 & IEE200 (rev. 06/2022)
11-16626COVID-19 Data Exchange Reporting FAQ (rev. 02/2022) 
11-15231 Electronic Data Exchange Resource Guide (rev. 12/2019)
11-14972 Texas Immunization Registry HL7 2.5.1 Implementation Guide (rev. 04/2021)
11-15235Bidirectional Readiness Checklist  (rev. 02/2021)
    11-15236 Secure File Transfer Protocol Specifications (rev. 01/2021)
    11-15702 Texas Immunization Registry - Consent Overview (rev. 03/2020)
    11-15703Texas Immunization Registry HL7 2.5.1 Error Guide (rev. 06/2020)
    11-15773Affirmation of Registry Consent via Health Level Seven (rev. 04/2022)
    E11-13415  Electronic Standards for Affirmation of Registry Consent (rev. 06/2020)
    11-15957Informational Guide on Bidirectional Data Exchange (rev. 01/2021)
    Manuals and Guides:
    11-16668ImmTrac2 Quick Guide - How to Resolve Questionable Matches (rev. 06/2022)
    11-16681ImmTrac2 Ad Hoc Count Report Guide (rev. 08/2022)
    11-16619 Single Sign-On Quick Guide (rev. 02/2022)
    ImmTrac2: Texas Immunization Registry User Manual (rev. 03/2017)
    The ImmTrac2 User Manual provides information on the new system and  how to navigate through the system.
    11-15175ImmTrac2 Site Registration Guide (rev. 11/2021)
    11-15226ImmTrac2 Guide to the Ad Hoc List Report (rev. 02/2021) 
    11-15232Data Quality Guide - Common Issues of Inaccurate Report Data (rev. 10/2019) 

    ImmTrac2 Site Renewal Guide (rev. 07/2020) 

    11-15026 ImmTrac2 Quick Guide - Change Password (rev. 10/2020)
    11-15714 Quick Guide_How to Merge Clinicians in ImmTrac2 (rev. 04/2020)
    11-15951ImmTrac2 Manage Client Status Criteria (rev. 10/2020)
    11-15952Texas DSHS Immunization Portal Registration Guide (rev. 1/2021)
    Educational Materials:
    11-15326 ImmTrac2 Reminder for Providers

    Benefits of Participating in ImmTrac2

    11-15324 Provider Benefits of Using ImmTrac2

    Disaster Information Retention Consent Forms
    Stock #            
    Immunization Registry (ImmTrac2) Disaster Information Retention Consent Form  (Bilingual) (rev. 02/2022)
    Use this form to retain your disaster-related information beyond 5 years.
    11-15954 ImmTrac2 Disaster Consent Overview (rev. 12/2020)

    Last updated September 15, 2022