Birth Registrars
Quick Links
Handbooks/Guidance
- Birth Registration Handbook (PDF)
- En-route Filing Flowchart (PDF)
- Birth Worksheet for Child’s Birth Certificate (PDF)
To assist the medical facility with data collection for a birth certificate. Once the information is collected and entered into the system, the Facts of Birth Report should be printed, reviewed, and signed by the parents of the child.
TxEVER Resources
- TxEVER User/Training Guides
- Adding and Modifying Users on the TxEVER System (PDF)
- Shortcuts for AOP Certified Entities (PDF)
- Shortcuts for Birth Registrars (PDF)
- TxEVER Birth Demographic Amendment Guide (PDF)
TxEVER Amendments Electronic Filing - Hospitals and Midwives are now able to submit amendment applications through TxEVER for records they reported in TxEVER. Download the user guides.
Local registrars will receive the amendments in their local print queue.
Birth Data Quality
Birth records provide important public health information. The data must be accurate, complete, and measurable. Statistical data impacts the general health of Texas because it relates directly to research, public health programs, medical practices, and funding.
- Guide to Completing the Facility Worksheets for the Certificate of Live Birth and Report of Fetal Death
- NCHS Training - Applying Best Practices for Reporting Medical and Health Information on Birth Certificates
Birth Registration Course (BRC)
This certification is required for anyone who registers births, such as hospitals, birthing centers, and midwives.
All birth registrars will need to complete the Birth Registrar Certification course to remain compliant with Texas Administrative Code. Access the TRAIN Texas Platform.
Acknowledgment of Paternity (AOP)
If the mother and father of the child are not married, an AOP should be completed. Birth Registrars are required to receive training and certification for this process annually from the Attorney General’s Office.
Information Collection Strategies
Sometimes collecting complete and accurate information can be difficult and time-consuming. Below are a few suggestions for making the process more efficient and productive.
- Introduce yourself to the parent(s) of the child before requesting information.
- Familiarize yourself with the parent's situation and make a positive first impression with the parent(s).
- Put together a fact sheet that addresses the most common concerns parents have about giving information for the birth record.
- Include why it is so important to receive accurate and complete information.
- Arrange an appointment in advance to meet with the parent(s) and finalize information on the birth worksheet/birth record.
- A mother may want to meet with or without the father present.
- Allow parents to select the most comfortable time to present the information as completely and accurately as possible.
- Have the facility implement a policy that includes the medical staff involved with the birth of the child in recording information about the birth process on the worksheet.
- Once the birth worksheet is complete, have the medical staff perform a review to assure the information is accurate and complete.
- When information has been entered into the system, print the Facts of Birth Report and have the parent sign the report. This is your assurance that the parent agrees the entered information is accurate and complete.
Communication Tools
Birth Certificate Poster
Birth Certificate Brochure
