THISIS FAQ Public Health Follow-Up
At this time, sites will be asked to print the final interview record following closure for filing. This will change as we become accustomed to the system capabilities and managers feel comfortable that staff are loading in all the correct paperwork to the events in THISIS. All final copies of the associated field records will be placed in with the case file and sites are encouraged to continue their current filling system.
Uploading them into THISIS is an acceptable method for storing notes, if it is through a secured scanner. Sites should be mindful about not saving interview notes on the hard drives. Handwritten notes may also be stored with the paper copy of the case upon closure.
Can VCAs be scanned into the THISIS event?
Yes, through a secure scanning process.
Attach to related paperwork/case as it is not required for the notes to be loaded to THISIS at this time.
Programs are encouraged to explore methods within THISIS to document weekly activities. If there is not an identified method, programs may continue to document weekly activities on the case management sheet currently used by programs.
There is a Follow-Up question package designed to support the documentation for field records and re-interview attempts. The use of this question package is not required at this time, so if a program opts to not use that question package, programs will continue to document (in the DTAR format) on the paper field record.
There is a mechanism for tracking lots in THISIS. This will be a statewide lot system and lot numbers will be auto-generated. Sites will be asked to start entering their lots electronically beginning in 2019. Since we are launching in late 2018, sites will not be expected to enter in their lots for 2018.