Vaccine Management Resources for TVFC and ASN

This site contains information and resources for Texas Vaccines for Children and Adult Safety Net providers and local health entities related to TVFC/ASN vaccine distribution, administration and reporting.

Latest Updates

• TVFC/ASN VAOS FAQs (XLS)

Preparing for VAOS

• Benefits of VAOS for TVFC/ASN Providers (PDF)
• First Day in VAOS: What to Do (PDF)

Managing Vaccine Allocation, Administration & Monitoring

TVFC/ASN providers will use the Vaccine Allocation & Ordering System (VAOS) to acknowledge vaccines allocated to them, confirm receipt of vaccine shipments, and report vaccine administration and waste. Providers will also have access to a data dashboard with information about vaccine allocation, supply chain and administration for their provider organization.

VAOS Training Quiz

If you are a TVFC/ASN primary or backup vaccine coordinator, you are required to take the VAOS Training Quiz. The quiz covers all topics included in the below VAOS Training Resources for TVFC/ASN Providers. Review the VAOS Training Checklist to make sure you have met the VAOS obligations for TVFC/ASN primary and backup vaccine coordinators:

VAOS Training Checklist
1. Review each video under the VAOS Training Resources for TVFC/ASN Providers section.
2.Login to the VAOS Training Quiz here.
3.Complete the quiz with a passing score (80% or higher).
4.Check your email for the VAOS Training Completion Certificate.
5.Submit the VAOS Training Completion Certificate to your responsible entity.

VAOS Training Resources for TVFC/ASN Providers 

• VAOS Quick Start Guide (PDF) 
• Open Ordering (PDF)
  • Video (04:04)
  • Video - Short (02:53)
  • Update Vaccine Choice (01:49)
• Uploading Temperature Logs (PDF)
  • Video (01:31)
• Vaccine Shipments (PDF)
  • Video
• Vaccine Transfers (PDF)
  • Video (02:42)
• Entering Doses Administered (PDF)
  • Video (02:02)
• Physical Inventory in VAOS (PDF)
  • Video (03:31)
• Reporting Waste (PDF)
  • Video (02:08)
• Generating Reports (PDF)
  • Video
• Flu Pre-Book (PDF)

Recorded Webinars for TVFC/ASN Providers 

Feb. 16, 2022
Recording
Slide Presentation (PDF)

Feb. 2, 2022
Recording
Slide Presentation (PDF)

Jan. 27, 2022
Recording
Slide Presentation (PDF)

Jan. 20, 2022
Recording
Slide Presentation (PDF)

Jan. 12, 2022
Recording
Slide Presentation (PDF)

Nov. 17, 2021
Recording
Slide Presentation (PDF)

Responsible Entities (RE) Resources

VAOS Helpful Tips for REs and Regional Staff (PDF)

RE Quick Guide to VAOS (PDF)

RE VAOS Access: Sign-On Process (Video)

VAOS Cloning List Views (PDF)

Pulling Vaccines Near Expiration Report (PDF)

Recorded webinars

Feb. 10, 2022
Recording
Slide Presentation (PDF) 

Feb. 3, 2022
Recording
Slide Presentation (PDF) 

Dec. 16, 2021
Recording
Slide Presentation (PDF) 

Nov. 18, 2021
Recording
Slide Presentation (PDF)

Oct. 21, 2021
Recording
Slide Presentation (PDF)

Oct. 14, 2021 - RE Syntropi Training
Recording
Slide Presentation (PDF)

Sept. 30, 2021
Recording
Slide Presentation (PDF)

Sept. 23, 2021
Recording
Slide Presentation (PDF) 

Sept. 16, 2021
Recording
Slide Presentation (PDF)  

Sept. 9, 2021
Recording
Slide Presentation (PDF)  

TVFC/ASN Vaccine Reporting

Organizations must report moderate and severe adverse events following vaccination to the Vaccine Adverse Event Reporting System (VAERS) at https://vaers.hhs.gov/. VAERS collects and analyzes information from reports of adverse events that occur after the administration of U.S. licensed vaccines.