Training

We offer comprehensive training materials for all immunization programs. Visit our Materials page to access flyers, brochures, handouts, CDC schedules, and manuals.

eLearning

eLearning modules are available to help providers increase their knowledge of DSHS programs, including ASN, ImmTrac2, TVFC and VAOS; each module includes a survey and certificate of completion.

Videos

Videos will be uploaded as they become available. If there are topics on which you'd like training videos, please contact DSHS at VacCallCenter@dshs.texas.gov.

IIS (ImmTrac2)

Resources Part 1

Single Sign-On

⏱️ 19:55

The single sign-on process allows users to log into Syntropi (Immunization program portal), ImmTrac2, and VAOS (Vaccine Allocation and Ordering System, through the HHS Enterprise Portal.

Video script

Online Disaster Reporting

⏱️ 13:21 (Part 1) / 15:07 (Part 2) / 2:49 (Part 3)

Adding sister contents differs from standard consents. These videos guide users in entering disaster consents and how to add disaster immunizations. There are three parts:

Video script

Video 1 - Logging In and Password Reset

⏱️ 8:43

The instructions for logging into ImmTrac2 and resetting your password.

Video script

Video 2 - Navigating ImmTrac2 and Help Features

⏱️ 12:12

The instruction shows how to navigate the menu bar and panel options; learn about the help features.

Video script

Video 3 - Managing Clients

⏱️ 8:13 (Video 3a) / 16:53 (Video 3b)

This part has two video instructions; Video 3a explains how to search for Client Records and 3b shows how to view and edit Client Records.

Video scripts: Video 3a / Video 3b

Resources Part 2

Video 4 - Adding Clients and Affirming Consent

⏱️ 11:59

This video describes adding and affirming new clients and editing consent for existing clients. The video script can be viewed here.

Video script

Video 6 - Adding Immunizations

⏱️ 7:36

This video describes how to add, edit, and delete immunizations.

Video script

Video 7 - Managing School Lists

⏱️ 10:17

This video describes creating and editing school lists, assigning students (clients) to a list, and running school list reports.

Video script

Video 8 - Generating Reports: Ad Hoc Reports

⏱️ 11:27

This video describes how to generate user-defined reports for client and immunization information.

Video script

Video 9 - Generating Reports: Reminder/Recall Report

⏱️ 17:08

This video describes selecting options and generating reports, including notices, letters, mailing labels, and client listings.

Video script

Video 10 - Generating Reports: Client Benchmark Report

⏱️ 8:09

This video describes generating and selecting Client Benchmark Report options and results.

Video script

Recorded Webinars

Date	Video	PDF Links
Recorded ImmTrac2 Webinars (Introduction Webinars)
Nov 19, 2024	ImmTrac2 Provider Activity Dashboard - ⏱️ 57:48	Presentation Slides Script
Apr 25, 2024	Spring 2024 School Nurse Webinar - ⏱️ 57:52	Presentation Slides Script Transcript
Apr 8, 2024	ImmTrac2 IAMOnline (IAMO) Webinar - ⏱️ 36:56	Presentation Slides Script
Mar 3, 2022	Reminder - Recall Report - ⏱️ 46:58	Presentation Slides Script
Sept 17 and 22, 2020	Introduction to Data Exchange with the Texas Immunization Registry - ⏱️ 52:34	Presentation Slides Script Transcript FAQ Job Aid
Feb 8 and 12, 2021	Registry Consent and Electronic Affirmation - ⏱️ 43:33	Presentation Slides Script Transcript FAQ Job Aid
Jan 11 and 15, 2021	Data Quality and Error Resolution - ⏱️ 47:00	Presentation Slides Script Transcript Job Aid
Recorded ImmTrac2 Webinars (Batch Unidirectional FTP Data Exchange)
Nov 2 and 6, 2020	Registration of Intent - ⏱️ 44:10	Presentation Slides Script Transcript FAQ Job Aid
Nov 16 and 17, 2020	FTP Data Exchange Methods - ⏱️ 44:04	Presentation Slides Script Transcript FAQ Job Aid
Feb 26, 2021	Batch Data Exchange Testing - ⏱️ 39:26	Presentation Slides Script Transcript FAQ Job Aid
Mar 22 and 26, 2021	Batch FTP Production - ⏱️ 59:15	Presentation Slides Script Transcript FAQ Job Aid
Recorded ImmTrac2 Webinars (Bidirectional Data Exchange)
Apr 28, 2023	Bidirectional Onboarding Webinar - ⏱️ 52:32	Presentation Slides Script Transcript FAQ
Dec 11, 2020	Bidirectional Readiness - ⏱️ 15:58	Presentation Slides Script Transcript
Jan 25 and 29, 2021	Bidirectional Registration of Intent - ⏱️ 30:53	Presentation Slides Script Transcript FAQ
Mar 8 and 12, 2021	Bidirectional Data Exchange Testing - ⏱️ 59:42	Presentation Slides Script Transcript FAQ
Apr 5 and 9, 2021	Bidirectional Production - ⏱️ 59:42	Presentation Slides Script Transcript FAQ
May 14, 2021	Bidirectional Data Exchange - Requirements for Health Plans - ⏱️ 50:03	Presentation Slides Script Transcript FAQ
May 17, 2021	BCBS Health Plans Bidirectional Implementation Overview - ⏱️ 45:42	Presentation Slides Transcript
Oct 15, 2021	TIR Monoclonal Antibody Disaster Reporting - ⏱️ 33:50	Presentation Slides Script Transcript Resources
Dec 18, 19 and 29, 2020	TIR Disaster Reporting - ⏱️ 58:38	Presentation Slides Script Transcript
May 8, 2019	ImmTrac2 and Vaccine Requirements for Schools - ⏱️ 1:10:27 First Half: How to view student immunization records in ImmTrac2, how to print one student immunization record or a list of immunization records and reports. Second Half: Vaccine requirements for schools, doses versus intervals, provisional enrollment, conscientious exemptions, tracking immunization records, resources, and record retention.	Presentation Slides Presentation Notes
May 2, 2017	ImmTrac2 - System Overview - ⏱️ 2:03:29 Introduction to ImmTrac2. Learn how to log in, navigate, and explore all functional areas. Includes information on resetting your password and understanding the user roles in the system.	Presentation Slides
May 19, 2017	ImmTrac2 - Clients - ⏱️ 1:17:34 Learn how to view, add, and edit client information and manage client consent.	Presentation Slides
Aug 23, 2017	ImmTrac2 Schools Training – View Only Users - ⏱️ 52:45 See how to log in and reset your password; search, view, and print immunization records; and create lists to manage groups of records.	Presentation Slides
Aug 22, 2017	ImmTrac2 Schools Training – Full Access Users - ⏱️ 57:39 See how to log in and reset your password; view, add, and edit client information; manage and print immunization records; and create lists to manage groups of records.	Presentation Slides

VAOS Training Resources for TVFC/ASN Providers

Entering Doses Administered ⏱️ 3:17
Facility Page ⏱️ 1:32
Flu Pre-Book ⏱️ 3:25
Generating Reports ⏱️ 1:18
Order Input ⏱️ 2:47
Physical Inventory in VAOS ⏱️ 1:24
Reporting and Ordering ⏱️ 13:44
Reporting Waste ⏱️ 2:46
Vaccine Choices ⏱️ 1:13
Vaccine Shipments ⏱️ 1:45
Vaccine Transfers ⏱️ 3:05

Recorded Webinars for TVFC/ASN Providers

Date	Video	PDF Links
September 26, 2024	2025 TVFC and ASN Provider Re-Enrollment Training - ⏱️ 1:29:08	Presentation Slides
December 6, 2023	VAOS - Updated Reporting and Ordering Module - ⏱️ 52:32	--

Resource Documentation

Training instructions and presentations.

ASN/TVFC

Adult Safety Network (ASN)

Vaccine Storage and Handling Resources for ASN/TVFC

Stock #	Title	File Type	Revised
E11-13605	Storage Calculation Tool Instructions	PDF	05/2010
E11-13613	Storage Calculation Tool	XLS	05/2010
E11-14481	Best Practices Refrigerated Vaccines F/C	PDF	07/2019
E11-14482	Best Practices Frozen Vaccines F/C	PDF	07/2019
E11-14484	Vaccine Temperature Best Practices Fridge F/C	PDF	07/2019
E11-14483	Vaccine Temperature Best Practices Frozen F/C	PDF	07/2019
E11-16671	Immunizations Provisional Enrollment for Children in Childcare Facilities	PDF	06/2022

IQIP Resources

IQIP at a Glance for Providers
Description of the IQIP Core Strategies for Providers
1. Facilitate Return for Vaccination
2. Leveraging IIS Functionality
  - Go to Videos and collapse IIS (ImmTrac2).
3. Give a Strong Vaccine Recommendation
  - Give Strong Recommendation Discussion Prompts and Workflow
4. Strengthen Vaccine Communications
Role of the Immunization Champion
1. The Role of Immunization of the Immunization Champion
Texas IQIP Program- Operations Manual for Providers
1. IQIP RE Manual
IQIP Resource Binder for Providers
1. IQIP Provider Resource Manual

Additional Resources

IIS (ImmTrac2)

Stock #	Title	File Type	Revised
11-15226	ImmTrac2 Guide to the Ad Hoc List Report	PDF	01/2024
11-15175	ImmTrac2 Site Registration Guide	PDF	03/2025
11-14955	ImmTrac2 Texas Immunization Registry User Manual v. 1.0	PDF	03/2017
11-15704	Immunization Record Validation Tips	PDF	03/2020
11-14977	Provider Online Enrollment	PDF	--

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Training

Training

eLearning

Videos

IIS (ImmTrac2)

VAOS Training Resources for TVFC/ASN Providers

Resource Documentation

ASN/TVFC

IQIP Resources

IIS (ImmTrac2)

VAOS Resources