Records Retention
The Records Management system is in place to assist with maintaining efficient, cost effective records management procedures for all state records.
Contact the DSHS HIV/STD Program for records retention schedules and forms.
- About the DSHS HIV/STD Program
- Contact Us
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- HIV/STD Service Providers - Palestine - Plano
- HIV/STD Service Providers - Galveston
- HIV/STD Service Providers - Abilene - Amarillo - Arlington - Austin
- HIV/STD Service Providers - Richmond - Robstown
- HIV/STD Service Providers - Hallettsville - Harlingen - Hillsboro - Houston
- HIV/STD Service Providers - Beaumont - Belton - Bryan
- HIV/STD Service Providers - San Angelo - San Antonio - San Marcos - Sherman
- HIV/STD Service Providers - Killeen - Kingsville
- HIV/STD Service Providers - Cameron - Cleveland - Corpus Christi - Cotulla
- HIV/STD Service Providers -Temple - Texarkana - Texas City - Tyler
- HIV/STD Service Providers - Laredo - Longview - Lubbock - Lufkin
- HIV/STD Service Providers - Dallas - Denton
- HIV/STD Service Providers - Uvalde - Victoria
- HIV/STD Service Providers - McAllen - McKinney - Midland
- HIV/STD Service Providers - Eagle Pass - El Paso
- HIV/STD Service Providers - Waco - Wichita Falls
- HIV/STD Service Providers - Nacogdoches - Odessa
- HIV/STD Service Providers - Farmers Branch - Fort Worth
- HIV Administrative Agencies
- HIV and STD Testing in Texas
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- HIV and Viral Hepatitis Prevention and Treatment Resources in Texas
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- Border Report Section 3 - Population and Demographics of the Texas-Mexico Border Region
- Border Report Section 4 - HIV Diagnoses and People Living with HIV
- Border Report Section 2 - HIV, STDs, and TB in the Texas-Mexico Border Region
- Border Report Section 1 - Executive Summary
- Border Report Section 5 - Sexually Transmitted Diseases
- Border Report Section 6 - Tuberculosis
- Border Report - Table Appendix
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- Epi Profile Section 3 - Texans with New HIV Diagnoses
- Epi Profile Section 7 - Comorbidities in Texans Living with HIV
- Epi Profile - Table Appendix
- Epi Profile - Data Sources and Notes
- Epi Profile Section 1 - Executive Summary
- Epi Profile Section 11 - HIV Treatment Cascade
- Epi Profile Section 2 - Texans Living with HIV in 2018
- Epi Profile Section 4 - New Diagnoses in MSM
- Epi Profile Section 5 - Texans with Newly Acquired HIV
- Epi Profile Section 6 - Deaths in Texans Living with HIV
- Epi Profile Section 8 - HIV Testing in Programs Funded by the Department of State Health Services
- Epi Profile Section 9 - Sex and Substance Use in PLWH
- Epi Profile Section 10 - Sex and Substance Use in People at Increased Risk for HIV in Dallas, Texas
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Contractor Resources - HIV Medical and Psychosocial Support Services Open submenu links Close submenu links
- HIV Services Program Reports
- Technical Assistance
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- Outpatient/Ambulatory Health Services
- Universal Standards
- Home and Community-Based Health Services
- Referral for Health Care and Support Services
- Non-Medical Case Management
- Home Health Care
- Rehabilitation Services
- Early Intervention Services
- Oral Health Services
- Hospice Services
- Respite Care
- Food Bank-Home Delivered Meals
- Other Professional Services
- Housing Services
- Health Education/Risk Reduction (HE/RR)
- Outreach Services
- Linguistic Services
- Telemedicine Guide Resources
- Health Education-Risk Reduction (HE/RR) - Minority AIDS Initiative
- Outreach Services - Minority AIDS Initiative (MAI)
- Medical Nutrition Therapy (MNT)
- Health Insurance Premium and Cost Sharing Assistance
- Psychosocial Support Services
- Medical Transportation Services
- Emergency Financial Assistance (EFA)
- Child Care
- Local AIDS Pharmaceutical Assistance (LPAP)
- Medical Case Management (including Treatment Adherence Services)
- Mental Health Services
- Substance Abuse Outpatient Care
- Substance Abuse Services (Residential)
- Housing Opportunities for Persons With AIDS (HOPWA)
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- Texas HIV Surveillance Procedure Manual
- HIV/AIDS Data Changes 2010
- Medical Monitoring Project (MMP)
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- THISIS FAQ Labs
- THISIS FAQ System Access
- THISIS FAQ Clinical
- THISIS FAQ Event
- THISIS FAQ Follow-Up
- THISIS FAQ Helpful Tips
- THISIS FAQ Transition to THISIS
- THISIS FAQ Workflows
- THISIS FAQ HIV Surveillance
- THISIS FAQ Notes
- THISIS FAQ Partner-Clusters
- THISIS FAQ Public Health Follow-Up
- THISIS FAQ Reporting-Morbidity
- THISIS FAQ Reports
- THISIS FAQ Risk Factors
- THISIS FAQ Syphilis
- THISIS FAQ Case Assignment Field Record
- THISIS FAQ Co-Infection Management
- THISIS FAQ Congenital Syphilis
- THISIS FAQ Facilities
- THISIS FAQ General
- THISIS FAQ Assigning and Tracking Cases-Field Records
- THISIS Training Videos
- THISIS Resources and Forms
- THISIS Glossary
- THISIS Help Desk
- THISIS Training Manuals
- THISIS Tip Sheets
- THISIS Workflows
- THISIS System Status
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- DSHS TB/HIV/STD Security and Database Account Management
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- Ongoing HIV-STD Training and Educational Resources
- Care Services Training
- Core Training
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- Training - HIV Navigation in Texas
- Training - Social Determinants of Health
- Training - Trauma Informed Care
- Training - Health Equity
- Training - Foundations of HIV Testing and Navigation
- Training - Gender and Sexual Diversity
- Training - Healthy Options
- Training - Advanced Motivational Interviewing
- Training - Unconscious Bias
- HIV/STD Planning
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- 700.006 Multi-Month and Special Circumstance Medication Supply and Coverage
- 700.007 Texas Insurance Assistance Program
- PMCY01 Prescription Medication Shortages
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591.000 Limitations on Ryan White and State Services Funds for Incarcerated Persons in Community Facilities Open submenu links Close submenu links
- 700.003 HIV/STD Medication Pharmacy Eligibility Criteria
- 700.004 HIV Medications Ordering Process for Pharmacies
- LIDS 2021.001 Program Income
- 2013.01 Ryan White Part B/State Funded Services in Special Care Facilities
- 2012.01 Overall Responsible Party for TB/HIV/STD Surveillance Data
- 2011.04 Breach of Confidentiality Response
- 2011.01 Confidential Information Security
- 035.001 Model Education Program for use by Employers to Educate Employees About the HIV Disease and its Progressive Stages
- 090.001 Roles and Responsibilities of the Section Regarding Contractors
- 090.020 Model Policies for Handling, Caring and Treating Persons Infected with a Sexually Transmitted Disease (Including HIV/AIDS) while in the Custody, Supervision or Care of Correctional, Law Enforcement, and/or Emergency Services Entities
- 090.002 HIV Client Services Funding Allocation Formula
- 090.010 Contract Monitoring
- 090.021 HIV/AIDS Model Workplace Guidelines for Businesses, State Agencies, and State Contractors
- 120.100 HIV Testing of Pregnant Women
- 302.001 Release of Tuberculosis (TB), Human Immunodeficiency Virus (HIV), Sexually Transmitted Disease (STD) and Viral Hepatitis Data
- 500.002 Environmental Tobacco Smoke Contractor Assurance
- 500.003 Contractor Use of Equipment and Supplies Contractor Assurance
- 520.001 Consultant Services and Consulting Fees Paid by a Contractor Through Direct Costs
- 520.002 Staff Education, Association Memberships, Training Fees and Insurance Payments Using Contract Funds
- 525.001 Enforcement of Year End Requirements for DSHS Contracts
- 530.002 Section Expectations and Provider Rights Regarding the Delivery of Client Service
- 530.003 How to Deal With Clients Who Threaten to Harm Themselves or Others
- 540.001 Sanctions Imposed Upon a Contractor for Non-Compliance with Contracts Involving State/Federal Funds
- 540.002 Sanctioning an HIV/STD Contractor for Subcontractor Noncompliance
- 590.001 DSHS Funds as Payment of Last Resort
- 110.002 HIV and STD Prevention Activities in State Prisons and Jails, State Juvenile Justice Facilities, Municipal and County Jails, Federal Prisons, and Private Prisons
- 130.001 Condom Distribution Non-Contracting Prevention Sites
- 220.001 Eligibility to Receive HIV Services
- 231.001 ARIES Security
- 231.000 TakeChargeTexas (TCT) Users
- 231.002 TakeChargeTexas (TCT) Administrative Agency Data Managers’ Core Competencies
- 231.003 TCT Data Improvement Plan
- 241.001 Administrative Agency Roles and Responsibilities
- 241.003 Subcontracting HIV Health and Support Services
- 241.004 Administrative Agency Requirements for Community Input
- 241.005 Conflict of Interest in Administrative Agencies
- 241.006 Reallocation of HIV Client Services Funds
- 260.001 Care for Children Affected by HIV/AIDS Using State Services Funds
- 260.002 Health Insurance Assistance
- 270.001 Calculation of Estimated Expenditures on Covered Clinical Services
- 280.001 Sub-Contracting HIV Core and Support Services by an Administrative Agency
- 420.002 Provider Selection Criteria and Requirements for the Texas Infertility Prevention Project
- 700.001 Texas HIV Medication Program Requests to Change State HIV Medication Formulary
- 700.002 Rights of the Texas HIV Medication Program to Limit the Number of Clients Assigned to a Pharmacy
- 700.005 Medicare Part D
- 2020.02 DSHS Central Pharmacy to Dispense Medications to THMP Participants
- 2016.02 TB/HIV/STD Section Section-Wide Purchasing
- 2015.02 TB/HIV/STD Section Meeting Planning
- 2012.03 Alternative Worksite Procedure Due to Power Outage, HVAC System Failure and Other Temporary Environmental Factors
- 2009.01 TB/HIV/STD Section Procedure for the Review of New Grant Applications, Grant Renewal Applications, Grant Progress Reports and Technical Review Responses
- 2015.03 Creating E-Learning Products for the TB/HIV/STD Section
- 2016.03 Children in the Workplace
- 2019.02 Encrypted USB Flash Drive Assignment
- 2020.01 Quality Assurance for the Texas HIV Medication Program’s Eligibility Processes
- 410.001 Hepatitis B Vaccination for Adolescents
- 410.003 Accelerated HIV Intervention Program, Addressing the Potential for Recalcitrant Transmission of HIV in Texas
- Repealed Policies and Procedures
- 2023.004 340B Patient Eligibility
- 2023.005 Covered Entity Eligibility and Central Distribution Model Participation
- 2023.006 Prevention of Diversion of 340B Medication
- 2023.008 Covered Entity Ordering and Inventory Tracking
- 2023.009 340B Material Breach Policy
- 2023.010 340B Database Registration, Recertification, and Review
- 2023.011 Penicillin G Benzathine (Bicillin) Treatment
- 2023.013 340B Authorizing Official Back-up
- 2023.007 Prevention of Duplicate Discounts
- 2023.16 340B Roles, Responsibilities, Training and Education
- HIV/STD Security Policies and Procedures
- Laws, Rules, and Authorization
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- POPS Chapter 22 - Pre-Exposure Prophylaxis (PrEP) and Non-occupational Post-Exposure Prophylaxis (nPEP)
- POPS Chapter 13 - Administrative Agency Core Competencies
- POPS Appendix F - CDC Surveillance Case Definitions
- POPS Chapter 1 - Focused HIV/STD/HCV Testing, Counseling and Linkage to HIV Medical Care
- POPS Chapter 2 - Quality Assurance for Focused HIV Testing, Counseling, and Linkage to Care for HIV Prevention
- POPS Chapter 7 - HCV Testing
- POPS Chapter 8 - HIV/STD Surveillance
- POPS Chapter 9 - Disease Intervention Specialist Performance Standards
- POPS Chapter 10 - First-Line Supervisors Performance Standards
- POPS Chapter 11 - Regional and Local Health Department HIV/STD Program Manager Performance Standards
- POPS Chapter 12 - STD Clinical Standards
- POPS Chapter 16 - Routine HIV Screening in Healthcare Settings
- POPS Chapter 19 - Individual and Group HIV Prevention Interventions
- POPS Chapter 15 - Client Referral Standards
- POPS Chapter 17 - Health Insurance Program Standards
- POPS Chapter 18 - Pick-Up And Delivery Of Prescription And Over-The-Counter Medications Standards
- POPS Chapter 20 - Direct Client Services Volunteer Programs Standards
- POPS Appendix E - STD-MIS System Maintenance
- POPS Chapter 3 - HIV/STD Partner Services and Seropositive Notification
- POPS Chapter 4 - HIV Testing in STD Clinics
- POPS Chapter 14 - Client File Organization, Content and Security Standards
- POPS Chapter 24 - Structural Interventions for HIV Prevention
- POPS Chapter 23 - Congenital Syphilis
- POPS Chapter 25 - Tangible Reinforcements for HIV Prevention
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- 2016.01 HIV/STD Section Confidential Information Security
- 2021.01 Appeals Requests Related to the Texas HIV Medication Program
- 020.050 Public Complaints Related to the Delivery of Section Programs
- 020.070 Placement of Educational Articles in Professional Publications
- 319.001 Data Management and Security External Quality Assurance Plan
- 320.001 Quality Assurance of Confidentiality for Internal Staff
- 900.002 Completing the Contractor Risk Assessment Tool
- 2020.01 Quality Assurance for the Texas HIV Medication Program’s Eligibility Processes
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- Records Retention